Payroll Manager

The organisation prides itself on its commitment to quality, risk-free outcomes, and continuous improvement, offering you the chance to contribute to a supportive environment where your attention to detail and collaborative spirit will be highly valued. With a strong focus on employee wellbeing, compliance with industry standards, and professional development, this role offers flexibility and the chance to work alongside knowledgeable colleagues who are passionate about delivering exceptional service. If you are looking for a position that combines responsibility, teamwork, and the opportunity to make a real impact within a respected organisation, this could be the perfect next step in your career.

What you'll do:

As Payroll Manager, you will be at the heart of the finance function in Adelaide. Your day-to-day activities will involve managing end-to-end payroll operations for a large workforce spanning various sectors. You will ensure that every aspect of payroll—from data entry to final payment—is handled with precision and care. Your responsibilities will extend beyond routine processing; you will also play an integral part in statutory reporting, responding to employee queries with empathy and professionalism, supporting your colleagues during busy periods or absences, and maintaining meticulous records that underpin compliance with legal requirements. By fostering open communication within the team and upholding high standards of accuracy in all tasks related to payroll tax calculations, superannuation payments, workers compensation claims management, and more—you will help create an environment where both employees’ needs are met promptly and organisational objectives are achieved efficiently.

• Process fortnightly payroll runs for both cleaners and office staff, ensuring all payment instructions are submitted accurately and on time before bank cut-off deadlines.
• Upload payroll journals from the payroll system, verify their accuracy, record any manual payments, and complete reconciliations by set monthly deadlines.
• Maintain comprehensive payroll spreadsheets for calculating Payroll Tax and Work Cover obligations, ensuring timely payments each month.
• Keep the payroll system updated weekly with accurate employee information, including new starters, changes in remuneration, leave records, contracts of employment, and superannuation details.
• Respond promptly to all payroll queries from employees or management, recording each query in the Payroll Query Register for transparency and follow-up.
• Ensure payslips are distributed to employees within 24 hours of payroll processing via email or post as required.
• Manage statutory disbursements such as superannuation contributions, Centrelink payments, Child Support Agency deductions, and other government-related obligations accurately and on schedule.
• Oversee compliance with VISA requirements for employees on work visas by maintaining up-to-date records and conducting regular reviews.
• Compile reports and correspondence as requested by management while ensuring all filing—both current employee files and archiving ex-employee files—is completed regularly and accurately.
• Support effective claims management for workers compensation by processing reimbursements monthly, maintaining an up-to-date Claims Management register, and coordinating rehabilitation measures for affected employees.

What you bring:

To excel as Payroll Manager in this role you will bring proven experience handling complex payroll functions within organisations that value accuracy and compliance. Your background should include hands-on use of modern payroll software and advanced proficiency in Microsoft Office tools for data management. You will have developed strong interpersonal skills through frequent interactions with both employees seeking assistance on pay matters and colleagues requiring support during busy times. Your approach is methodical yet flexible; you can adapt quickly when priorities shift while still maintaining high standards of record-keeping. A thorough understanding of Australian statutory requirements around superannuation contributions, tax calculations, workers compensation claims administration—and the ability to interpret industrial awards—will be crucial. Additionally your commitment to upholding best practice standards in quality assurance (ISO 9001), work health & safety (ISO 45001), environmental stewardship (ISO 14001), along with your willingness to participate actively in continuous improvement initiatives will set you apart as an invaluable member of the finance team.

• Demonstrated experience managing end-to-end payroll processes within a medium-to-large organisation using contemporary payroll systems.
• Excellent attention to detail combined with strong organisational skills that enable you to manage multiple priorities while meeting strict deadlines.
• Proven ability to interpret Awards and employee agreements accurately when calculating pay rates or entitlements for direct labour staff.
• Strong customer service orientation with the capacity to respond sensitively to employee queries regarding pay or entitlements in a timely manner.
• Solid understanding of statutory obligations relating to superannuation payments, Payroll Tax calculations, Workers Compensation claims management, Centrelink deductions, Child Support Agency payments, and relevant legislation.
• Proficiency in Microsoft Office applications (Excel/Word/Outlook) for maintaining spreadsheets, preparing reports/correspondence, and managing electronic records efficiently.
• Experience supporting work health & safety initiatives by adhering to WHS policies/procedures (including ISO 45001), managing documentation effectively, coordinating rehabilitation measures where necessary.
• Commitment to continuous improvement activities aligned with Quality Management Systems (ISO 9001), including assisting with audits or implementing process enhancements as required.
• Ability to work collaboratively within a finance team environment—providing back-up support during absences or peak workloads—and communicate clearly with colleagues at all levels.
• Familiarity with environmental management practices (ISO 14001) would be advantageous but not essential.

What sets this company apart:

This organisation has built a reputation built over six decades through dedication to quality outcomes across local government, hospitality, medical transport infrastructure sectors as specialists in their sector.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Matheus Leão on 61 8 8216 3532 or mat.leao@robertwalters.com.au for a confidential discussion.