Assistant Company Secretary & Paralegal

The role involves ensuring compliance with regulatory obligations, assisting with legal documentation and supporting the Company Secretary in delivering effective corporate governance practices and adherence to legal and regulatory requirements, including the Corporations Act.

Individual accountability's & key functions

• Manage legal documents, contracts and correspondence
• Perform contract tiering assessments of new customer contracts
• Manage legal document repositories
• Engage external legal on instructions from in house legal team
• Legal matter management
• Legal research and assist Legal Counsel in the preparation of legal advice
• Provide administrative support to in house legal team including document management
• Maintain and update diary of key events relating to legal matters
• Assist in house legal team and related stakeholders to implement and review compliance programs including whistleblower protections, modern slavery and anti-bribery and corruption
• Liaise with external legal counsel and regulatory bodies as required
• Monitor changes in legislation and advise relevant stakeholders on implications
• Assist with the preparation of Executive, Board and Committee work plans
• Prepare Board and Committee papers, minutes, and resolutions as required and upload to Diligent
• Facilitate the agenda setting process of Executive, Board and Committee meeting agendas
• Facilitate Board and Committee meetings and other governance-related events
• Facilitate the AGM for shareholders and support the Chair and Head of Legal with shareholder engagement and the preparation of shareholder reports, distribution of notices, resolutions and other meeting papers for the AGM and
• Maintain the Company’s statutory records (including the shareholder register, records of director’s conflicts of interest and declarations and copies of ASIC forms lodged)
• Ensure submission of key ASIC filing requirements by required deadlines, including the Preparation and filing of the Company’s annual return and other ASIC required submissions
• Manage stakeholder relationships across Strategic Finance and Financial Assurance to facilitate performance reporting and quarterly/annual reporting
• Facilitate the compilation and distribution of the monthly and quarterly performance reports to the Board and ELT, comprising financial report, target market management reports, risk reporting, legal and legislative updates, CSAT and performance metrics
• Manage stakeholder relationships across Board/Executive (CEO and Board Chair), ARC (CFO & ARC Chair) and PRC (CPO & PRC Chair)
• Ensure effective Board governance, including:
• Facilitate and coordinate the annual review and update of Board and Committee Charters
• Facilitate and coordinate the annual review of Board and Committee effectiveness
• Facilitate and coordinate the annual skills matrix review
• Facilitate and coordinate the review of matters reserved for Board

Maintain Diligent, the platform that supports Board reporting, including book creation and archiving, security management and regular update of the resource centre

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Natalie Kiely on 08 9266 0933 for a confidential discussion.