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Events Administration Assistant

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Our client, a leading medical technology company, is seeking an enthusiastic, confident and organised Events Administration Assistant to join their dynamic Consumer Marketing team on an initial six month temporary arrangement. This role offers the opportunity to assist in the execution of consumer and health care professional events, manage small group tours of a world-class headquarters, and provide administrative support for the General Manager. The ideal candidate will be a confident speaker with great communication and presentation skills, highly organised with attention to detail, and have a reliable, positive, self-motivated attitude.

What you'll do:
As an Events Administration Assistant, you will play a crucial role in supporting the Consumer Marketing team. Your primary responsibilities will include assisting in the administration and logistic requirements of the smooth running of the team's events. You will be involved in assisting in the full event management life cycle whilst assisting the lead event coordinator. Additionally you will be assisting the General Manager in coordinating their daily business activities and schedule.Your ability to effectively engage with multiple stakeholders with a focus on customer service will be key to your success in this role.

• Assist in executing health care professional and consumer events and conferences
• Manage event logistics such as accommodation/travel, collateral delivery, sponsorship/contracts and post-event reporting
• Source and manage event vendors, ensuring all aspects of the events are taken care of
• Create and maintain event registration web pages
• Monitor and manage the events inbox, the event request board and event calendar
• Guide small groups around the world-class headquarters
• Support the marketing team to promote tours and encourage registration
• Coordinate diary and schedule meetings for the General Manager
• Manage expense claims and purchase orders

What you bring:

The ideal Events Team Assistant will bring proven experience in managing corporate events and providing administrative support. You will be a confident speaker with excellent communication skills who can present ideas clearly. Your organisational skills will be top-notch with a keen eye for detail. You will have the ability to juggle competing deadlines and priorities effectively.

• Proven experience in managing corporate events and providing administrative support
• Confident speaker with great communication and presentation skills
• Highly organised with attention to detail
• Ability to work towards competing deadlines and priorities
• Intermediate skills in Microsoft Office suite including Outlook, Word, PowerPoint and Excel
• Experience with event management software (e.g., CVENT) is a plus
• Previous database/CRM experience (e.g., Salesforce.com) is desirable

What sets this company apart:
Our client is a global leader in their field, committed to improving the quality of life for individuals around the world. They offer a supportive and inclusive work environment where every team member is valued. Their world-class headquarters is a testament to their commitment to innovation and excellence. This role offers the opportunity to contribute to meaningful projects that have a real-world impact.

Please note, this role is only able to consider candidates who are Australian Citizens or Permanent Residents.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call (consultant's full name) on (consultant's direct number) for a confidential discussion.

Contract Type: TEMPORARY

Specialism: Secretarial & Business Support

Focus: General Administration

Industry: Science and Research

Salary: AUD37 - AUD42 per hour + + Super

Workplace Type: Hybrid

Experience Level: Associate

Location: Macquarie Park

Job Reference: 1977560/001

Date posted: 3 June 2024

Consultant: Megan Chillari

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