Team Assistant

• Join a Global Investment Bank in a Team Administration/Assistant position
• 12 month contract
• State of the art facilities in the heart of the CBD
• Opportunities to learn from experienced and seasoned Executive Assistants
• Building has a state of the art gym and physio + gym classes

Our client is seeking a highly competent, proactive, motivated and organised individual to join their team as a Team Assistant. This full-time role, based in Melbourne, offers an exciting opportunity to provide extensive administrative support to bankers.

• Opportunity to work within a dynamic team
• Full training and ongoing support provided
• Rewarding workplace environment

What you'll do:

• Processing expense reports for bankers within strict deadlines
• Coordinating and scheduling meetings and conference calls across multiple time zones
• Answering phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal/external meetings across multiple locations
• Coordinating travel arrangements for the team
• Supporting teams in day-to-day issues, needs and queries
• Providing coverage for EA colleagues during breaks and holidays

What you bring:

• Excellent Microsoft Outlook and expense management experience is desirable
• Ideally experienced in a similar role such as an Administration Assistant, Team Assistant or junior EA within Financial services
• Experience working with various technology systems (eg expenses, travel, in-house systems)
• Ability to manage competing time-sensitive priorities and tasks
• Professional communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organisational levels, internally and externally
• Team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams

Our client is a global leader in the financial sector, committed to building long-term relationships with clients and driving superior returns for stakeholders. They pride themselves on being an employer of choice, providing a highly dynamic, meritocratic, diverse and rewarding workplace. They offer full training and ongoing support to all employees, fostering an environment where individuals can grow and succeed.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Georgina Warren on 03 8628 2123 for a confidential discussion.