Receptionist & Team Assistant

We have partnered with a leading private equity firm in Sydney CBD to recruit a permanent full-time Receptionist & Team Assistant to join their team. This role will be a mix of front house duties, such as meeting and greeting clients and answering the phone as well as administrative duties, such as providing support to MD and the team, calendar management, travel coordination and event management. You will be working alongside a Senior EA, who will be there to support and mentor you. In the future, this role will transition into a Team Assistant role and you will be able to step away from Reception duties and continue growing in that space. We are looking for someone who is a strong communicator, polished in presentation and non-precious. This is a great role for an Administrative Assistant, Team Assistant or Receptionist wanting to be apart of a successful and reputable business and get exposure to Financial Services/Private Equity space.

What will the day to day look like?

From a Team Assistant perspective you will be supporting MD and the wider team with:

• Calendar management and coordinating meetings
• Organising and booking domestic and international travel, including flights, accommodation etc.
• Expense management
• Coordinating team events
• Building strong relationships with internal stakeholders to ensure day to day operations are flowing smoothly

From a Front of House viewpoint, you will be:

• Answering incoming phone calls and passing on messages to relevant team members
• Meeting and greeting external guests, liaising with other EAs when guests arrive for meetings
• Managing meeting rooms and ensuring they are well-maintained at all times
• Managing upkeep of common spaces
• Manage inventory of office supplies
• Liaise with building management around any maintenance requests
• Arrange catering as requested.
• Assist EAs with internal & external events and proactively participate in its
  preparation.

Skills and experience required?

• Ideally 2+ years of Receptionist, Office Administrator or Team Assistant experience
• Experience with calendar management & travel coordination is ideal but not mandatory
• A proactive and solution-oriented attitude
• Exceptional communication and stakeholder management skills
• Corporate presentation
• A mature and professional approach and ability to stay calm under pressure

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.