Part-time Receptionist & Admin Assistant

Our client is a global company seeking a part-time 3-4 days a week Receptionist & Admin Assistant to join their Sydney CBD offices. This role will see you covering Reception on Wednesdays as well as looking after meeting rooms, liaising with building management, meeting and greeting, distributing mail and assisting with other tasks. On the other 2-3 days you will be assisting two teams with invoice and inbox management, expense reconciliations, document management and filing and support with various projects. This role is ideal for a student or someone looking for more work-life balance is general, wanting a role with stable hours. The offices are stunning with Sydney Harbour views and easily accessible by transport. Although a global business, the office is medium-sized here in Sydney and is very friendly and tight-knit. They offer benefits, such as $6k a year to spend on health & wellness, such as private healthcare or gym etc.

What you'll do:

• Greet and direct visitors, manage incoming calls and email enquiries, and provide a welcoming front-of-house experience.
• Manage meeting room bookings, ensure tidy and well-stocked communal areas, and coordinate catering as required.
• Oversee mail distribution and courier logistics.
• Monitor and maintain office supplies and consumables.
• Liaise with building management to address facility-related issues.
• Maintain administrative records such as the security access card register.
• Provide high-quality administrative support to different teams.
• Assist with document and inbox management, invoice and expense reconciliation, and support department-led projects and priorities.
• Capture and document current tasks, processes, and key resources to support knowledge sharing and process improvements.

What you bring:

• Excellent interpersonal and communication skills.
• Strong relationship-building abilities.
• Self-motivated and proactive attitude.
• Resilient attitude towards handling tasks independently.
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Previous experience in corporate reception or office coordination roles.
• Proven administrative and organisational skills.
• Experience in documenting processes, managing office systems, contributing to process improvement initiatives.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.