Administration Assistant

A great opportunity for a proactive Administration Assistant to join a respected Melbourne CBD property recruitment firm offering flexible WFH options. You'll support daily operations through precise administration, job ad writing, coordination, and client communication. Join a collaborative, inclusive team that values reliability, initiative, and offers strong training and development.

You will play a key part in supporting daily operations, ensuring consultants, clients, and candidates receive seamless and professional service. This position is ideal for someone organised, proactive, and eager to grow within a collaborative and inclusive team.

What You’ll Be Doing

• Drafting clear, engaging job advertisements tailored to client briefs and market needs.

• Managing inbox communications, responding promptly, and coordinating follow-up calls with clients and candidates.

• Scheduling interviews, organising meetings, and preparing documentation to support consultants across multiple assignments.

• Maintaining accurate and up-to-date records within internal databases, ensuring seamless tracking of candidates and active roles.

• Providing general administrative support including filing, scanning, data entry, and assisting with day-to-day office operations.

The Ideal Candidate Will Be Able to Demonstrate

• Proven experience in administrative or office support roles, with strong attention to detail and reliability.

• Excellent written and verbal communication skills, confident in drafting professional content and handling phone-based enquiries.

• Strong organisational abilities, capable of managing competing priorities in a fast-paced environment.

• Proficiency with Microsoft Office and the confidence to navigate CRM systems or online databases.

• A collaborative, positive attitude with the ability to work well in a supportive team while maintaining discretion with sensitive information.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.