Administrator

An exciting opportunity has arisen for a Contracts Administrator to join a highly respected professional consultancy in Melbourne. This role is perfect for someone who thrives in a supportive, collaborative environment where your attention to detail and organisational skills will be truly valued. As a key member of the team, you will play an essential part in ensuring seamless contract management and compliance processes that underpin the success of the business.

• Join a leading professional business renowned for its supportive and inclusive culture, where your growth and wellbeing are prioritised through comprehensive training and development programmes.
• Play a vital role in ensuring best practice contract administration and compliance across national operations, supporting both clients and candidates while collaborating closely with internal teams.
• Benefit from flexible working opportunities and a workplace that values teamwork, open communication, and continuous improvement, empowering you to develop new skills and advance your career.

What you'll do:

As a Contracts Administrator based in Melbourne, you will become an integral part of the business’s contingent operations on a national scale. Your daily activities will involve managing the end-to-end contract lifecycle—from drafting initial offers through to processing amendments or terminations—while ensuring every step aligns with strict compliance protocols.

• Coordinate all administrative requirements associated with new and existing contract placements
• Preparing contracts for new offers, extensions and amendments including preparing contracts for new offers, extensions, amendments, and terminations in line with internal compliance standards.
• Serve as a reliable point of contact internal stakeholders.
• Liaise regularly with internal departments such as HR, Payroll, and Credit to ensure all onboarding requirements are met efficiently.
• Ensure clients successfully sign and return all required documentation.
• Support key account onboarding processes by adhering strictly to client agreements and business obligations.
• Assist in implementing national statutory changes including superannuation updates, modern awards adjustments, and other payroll variations as needed.
• Conduct necessary background checks on candidates including national police checks, right to work verifications, and visa status confirmations.
• Respond promptly to general enquiries via email and telephone, providing courteous assistance to clients.
• Maintain accurate records management through internal systems to ensure all client, candidate, and placement details remain current at all times.

What you bring:

• Experience working within a high-volume administration environment (desirable)
• Proven ability to collaborate effectively within a team setting while also working independently
• Exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to remain calm under pressure while meeting deadlines
• Friendly disposition that fosters positive relationships across diverse groups within the organisation.

What sets this company apart:

This organisation stands out as one of Australia’s most respected professional consultancies due largely to its unwavering focus on people—both internally among staff members and externally among clients or candidates served nationwide. The company’s culture is built around inclusivity: every employee is encouraged not only to share ideas but also supported through structured training initiatives designed specifically for individual development needs. Flexible working arrangements reflect management’s understanding that life outside work matters too; employees are empowered with autonomy over their schedules wherever possible so they can achieve balance between professional ambitions and personal commitments. Teamwork lies at the core of daily operations here: knowledge sharing is actively promoted so everyone benefits from collective expertise rather than operating in silos. The leadership team takes pride in fostering an environment where kindness prevails—where achievements are celebrated together—and where everyone feels genuinely valued regardless of tenure or background. For those seeking more than just another job—for those wanting meaningful connections alongside career progression—this company offers an exceptional platform upon which lasting success can be built.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.