Office Coordinator

Robert Walters, a renowned global talent consultancy with a presence in over 25 countries and four decades of expertise, is seeking an Office Coordinator to join their vibrant Perth CBD office. This is a unique opportunity for you to immerse yourself in a supportive and inclusive environment where your organisational skills and attention to detail will be highly valued.

What you'll do:

As an Office Coordinator at Robert Walters in Perth CBD, you will play a pivotal role in ensuring the smooth operation of the office while providing vital support to both senior leadership and consulting teams. Your days will be filled with diverse responsibilities ranging from managing administrative tasks like invoicing and purchasing to handling contract administration for our contractor workforce. Success in this role comes from your ability to juggle multiple priorities with precision while fostering strong interpersonal connections throughout the business. Your proactive approach will help streamline processes and create an environment where everyone can thrive together.

• Oversee day-to-day office tasks such as invoicing, purchasing supplies, and ensuring smooth general administration processes are maintained at all times.
• Provide essential administrative support to the Senior Director and consulting teams by preparing documents, compiling reports, and managing schedules efficiently.
• Manage contract quotes and purchase orders for the contractor workforce to ensure timely processing and accurate record-keeping in line with company standards.
• Assist with onboarding processes for new contractors and address payroll queries promptly to guarantee a seamless experience for all stakeholders involved.
• Administer CRM systems by onboarding candidate, client, and organisation information while maintaining data integrity through diligent entry and management.
• Coordinate marketing activities including event planning and execution to enhance the company’s profile both internally and externally.
• Contribute to project work by supporting customer satisfaction programmes, ensuring CRM data accuracy, and assisting with strategic planning initiatives as required.
• Foster positive relationships across all levels of the business by engaging collaboratively with colleagues in a manner that promotes teamwork and shared success.
• Support the implementation of process improvements within office operations to drive efficiency and enhance service delivery for internal clients.
• Participate actively in team meetings, wellness activities, and company events to help maintain a vibrant workplace culture.

What you bring:

To excel as an Office Coordinator at Robert Walters in Perth CBD, you will bring proven experience from busy administrative environments where multitasking is second nature. Your background should reflect meticulous document handling skills alongside proficiency in CRM systems—qualities that underpin your ability to keep operations running smoothly. You will be known for your warm interpersonal style; people find it easy to connect with you whether they need assistance or simply want advice on best practices. Your adaptability ensures you remain calm when priorities shift unexpectedly while your commitment to collaboration means you always look for ways to support those around you. By drawing on your organisational strengths and willingness to learn new processes—such as onboarding, you’ll quickly become an indispensable member of the team who helps foster a positive atmosphere every day.

• A minimum of three years’ experience in a high-volume administration or office coordination role where you have demonstrated reliability under pressure.
• Contracts administration
• Exceptional attention to detail when preparing or reviewing documents, compiling reports, or managing CRM data to ensure accuracy at every stage.
• Proven ability to prioritise competing tasks effectively so that deadlines are consistently met without compromising quality or service standards.
• Excellent interpersonal skills enabling you to engage considerately with colleagues at all levels within the organisation as well as external partners.
• Hands-on experience using CRM systems for data entry, management, and report generation which allows you to maintain up-to-date records effortlessly.
• A genuine desire to work collaboratively as part of a cohesive team where knowledge sharing is encouraged for mutual benefit.
• Strong organisational abilities that allow you to manage multiple streams of work simultaneously while remaining responsive to changing priorities.
• Demonstrated commitment to supporting others through clear communication and empathetic problem-solving approaches.
• Experience assisting with onboarding processes or payroll queries would be advantageous but not essential if you bring enthusiasm for learning new skills.
• A positive attitude towards participating in company events and wellness activities that contribute to building an inclusive workplace culture.

What sets this company apart:

Robert Walters stands out as an employer due to its unwavering commitment to employee wellbeing across mind & body, financial security, and social connection. The company’s benefits package is thoughtfully designed: enjoy monthly home internet contributions so you can stay connected wherever you work; access exclusive retail discounts via Perkbox; embrace hybrid working supported by high-spec Surface Pro devices; take advantage of 20 days’ annual leave (with five extra days after three years’ service) plus the unique option to work from anywhere globally for five days each year; benefit from 18 weeks’ parental leave if you’re a primary carer; make use of corporate gym discounts; receive free Employee Assistance Programme support; start each morning with complimentary office breakfast; participate in Friday team sessions; join wellness walks; celebrate achievements throughout the year; and explore global mobility opportunities that could see you transfer internationally within the group. At Robert Walters, people are genuinely at the heart of everything—they invest deeply in creating an inclusive culture where everyone feels valued and empowered to grow professionally while enjoying life outside work too.

What's next:

If you are ready to take the next step in your career within a globally respected consultancy that truly values its people, this is your moment—apply now!

Apply today by clicking on the link provided. We look forward to welcoming you into our supportive team at Robert Walters.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Natalie Kiely on 08 9266 0933 for a confidential discussion.