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APS5 Executive Assistant

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Government Organisation seeking an APS5 Executive Assistant on a 6-12 month contract basis. As an Executive Assistant you will play an important role by supporting the Executive team and broader workforce to progress the Agency’s work. You must be an Australian Citizen and willing and able to obtain a baseline security clearance.

Key responsibilities:

As an Executive Assistant you will play an important role by supporting the Executive team and broader workforce to progress the Agency’s work, including:

  • Provide high level executive, administrative and coordination support, including managing and organising meetings and briefings.
  • Work collaboratively with other Executive Assistants and Agency staff.
  • Build and sustain strong professional relationships with internal and external stakeholders.
  • Demonstrate discretion, time management, attention to detail and have excellent communication skills.
  • Managing secretariat functions across the Agency including coordinating meeting dates, agendas, attendance lists and tasking talking points and/or papers.
  • Exercise sound judgement and common sense, and use initiative when required.
  • Train, mentor and assist employees on administrative duties within the work area
  • Manage the Executive's office, email inbox and work schedule, including prioritising the Executive’s time and drawing attention to matters of priority.
  • Act as the first point of contact for the Executive Office by providing a high level of client services to internal and external stakeholders through phone calls, emails and general correspondence.
  • Coordinate meetings with internal and external stakeholders, ensuring the Executives have all required information and material for meetings including printing and preparing briefing packs.
  • Provide general administration support for staff including ordering stationery, booking travel and arranging training.
  • Coordinate and manage travel and accommodation for the Executive and staff, including organising and booking Executive travel and reconciling credit cards for approval by the relevant delegate, and
  • undertake other duties as required.

Essential requirements:

Must be an Australian Citizen and eligible to obtain a baseline security clearance.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Saleha Cheema on 02 8289 3107 for a confidential discussion.

Contract Type: TEMPORARY

Specialism: Secretarial & Business Support

Focus: Office Manager

Industry: Admin and Secretarial

Salary: AUD55 - AUD65 per hour + + Super

Workplace Type: On-site

Experience Level: Associate

Location: Canberra

Job Reference: APS5 EA

Date posted: 24 May 2024

Consultant: Jericho Martinez

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