Office Manager

Do you want to be a part of one the worlds leading global recruitment agencies? As the world's most trusted talent solutions business we provide the services that deliver the talent solutions and advice they need to reach their goals. We offer unrivalled experiences because we take the time to listen to, and fully connect with, the people and organisations we partner with. Our ability to truly understand them and create and share their compelling stories is what sets us apart.

By engaging with people's stories, we’re able to help organisations find the people, skills and talent solutions to help them succeed, now and in the future. And we’re able to help people map out career-defining, life-changing pathways to power their unique potential.

Robert Walters Sydney is looking for their next outstanding Office Manager to join their high performing, vibrant, energetic, social Sydney office!

The role?

Monday - Friday
Based in our Martin Place office, 2 minutes walk from the train station
Opportunity to work from home 1 day per week

Executive Support

• Diary, email and phone management for the Senior Director where required.
• Project work as delegated/directed by the Senior Director.
• Booking travel bookings for staff when required
• Event/Meeting Management – Responsible for office-wide event management including the coordination of clients for internal functions and meetings.
• Assist in induction of new staff by communicating information regarding general office policies and
• procedures.
• Ensure any changes to company policies, procedures, forms, and standard letters are implemented as
• directed.

Office duties and general administration

• Dealing with general enquiries via phone, teams or email communication from candidates, triaging to relevant consultants
• Being a huge driver for office culture! You are GO TO person to help solve queries, drive fun, plan office wide offsites, high achievers events, monthly awards and quartley offsite celebrations
• Responsible for weekly grocery orders for the kitchen and drink stock for Friday drinks
• Responsible for the maintenance of the Office Security Register and the distribution/retrieval of security
• passes.
• Manage the distribution car park passes, including liaising with the relevant suppliers and arranging the
• necessary payments.
• Assist with logistics of office events ran by Consultants - catering, event set up etc.
• Liaising with the marketing team for ordering company stationary, merchandise, marketing material etc.
• and ensuring there is always supply available within the office.
• Ordering of Candidate Placement Gifts and Onsite Gifts.
• Responsible for delegating OH&S inspections, managing OH&S and updating/clearing OH&S notice
• boards.
• Generating and managing reports on a weekly, monthly and/or ad hoc reports basis for both internal
• operations & client requirements
• Maintain the general appearance of the office, enforcing the professional expectations and global
• Robert Walters’ policies.
• Coordinating, collating and checking monthly expense claims.
• Providing back up support for CV formatting and contract administration duties where required.
• Regular liaison with internal departments (including HR, Payroll and Credit) to ensure all requirements are
• met to ensure smooth day-to-day operations.
• Updating the daily absentee calendar
• Report preparation/production (results, financial, etc)
• Liaising with building management to address issues and coordinate maintenance and repairs.
• Liaising with exiting office suppliers as and when required (e.g. Zip tap, plants, couriers)
• Maintain current seating plans, phone list and organisational charts for the office.

The fun stuff?

• Access to our in house benefits and discounts store
• 1 day work from home flexibility
• An extremely social culture driven from within with a supportive and environment
• Friday drinks
• Monthly awards, followed by drinks and social activities such as Archie Brothers arcades, breweries, bowling, golf and much more!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Kate Quane on +61 2 8289 3183 or kate.quane@robertwalters.com.au for a confidential discussion.