Office Coordinator

Our client is seeking a highly organised and dedicated Office Coordinator to join their dynamic team. This role offers an exciting opportunity to coordinate a diverse range of operations and facilities/project activities, including room preparations, signage installation, contractor management, and coordinating service requests from clients. * Coordinate a diverse range of chamber operations activities * Support the Client Services’ and Property teams across all project-based works * Contribute to process improvement, reporting, and delivering efficient and high-quality support services Keywords: Team Coordinator, Chamber Operations, Client Services, Contractor Management, Service Requests, Project Management, Property

What you'll do:
As an Office Coordinator, you will play a pivotal role in ensuring the smooth operation of the office and chambers. Your responsibilities will include:

• Overseeing room preparations in consultation with barristers
• Managing all signage requests (physical and digital) from initiation to completion
• Coordinating with, sourcing, and managing contractors; participating in procurement activities
• Tracking work orders, reviewing completed works, raising purchase orders, and processing invoices
• Acting as the main point of contact for in-chamber and office-related works, building strong relationships with stakeholders
• Supporting the Client Services team with budgeting, accruals, variance tracking, invoicing, data reviews, and project updates
• Responding to and managing service requests efficiently and professionally
• Management of workspace logistics, OH&S compliance, and general facilities upkeep
• Coordination of cleaning, maintenance, and operational services
• Active participation in continuous improvement efforts to enhance office functionality

What you bring:

Candidates with a background in Office Coordination—especially involving Facilities Coordination—are strongly encouraged to apply. Experience overseeing building and facilities operations, managing contractor relationships, and supporting property and infrastructure-related projects will be highly regarded. Your ability to manage day-to-day operational and logistical tasks will ensure seamless support to the broader team.

• At least 2 years’ experience in a customer-focused role with a wider grasp of stakeholder management
• 2 years’ experience in administration, coordination and proven ability to manage various projects
• Excellent communication skills and understanding of customer behaviour
• Internet and PC proficiency with advanced MS Word, Excel & Outlook skills as well as the ability to quickly pickup new systems and software
• First Aid Certificate is desirable
• Ability to multi-task with sound planning and organisation skills

What sets this company apart:

Our client is a well-established organisation that values their employees' contributions and supports their professional growth. They offer a supportive work environment where teamwork and collaboration are encouraged. Their commitment to providing high-quality services to their clients makes them a leader in their field. This is an exciting opportunity to join a company that values hard work, dedication, and innovation.

What's next:
Ready for the next step in your career? Don't miss out on this exciting opportunity!

Apply today by clicking on the link! We look forward to receiving your application.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Nicola Wheeler on 61 3 8628 2100 for a confidential discussion.