Team Assistant/Office Coordinator

A highly reputable and well-established business in Sydney CBD is seeking an organised proactive Team Assistant /Office Coordinator to join their team. This is a pivotal position where you will act as the organisational backbone of the office. You'll be providing high-level support to senior stakeholders while ensuring smooth day-to-day operations. You will gain exposure to leadership, strategic projects and broader business administration in a fast-paced, professional environment. This opportunity will suit someone who enjoys variety, takes pride in being dependable, and thrives in a role where no two days are the same.

This is a broad and dynamic position combining executive support with office coordination and business administration.

Responsibilities will include:

• Providing comprehensive support to senior leaders, including diary management, meeting coordination and domestic/international travel arrangements
• Drafting professional correspondence, letters and formal documentation on behalf of stakeholders
• Preparing presentations, reports and meeting materials for leadership discussions
• Coordinating leadership and board meetings, including collating and distributing documentation
• Acting as a trusted liaison between senior stakeholders and internal/external contacts
• Overseeing day-to-day office operations, facilities and supplier management
• Managing shared inboxes, correspondence and general administrative workflow
• Coordinating internal events, meetings and team initiatives
• Maintaining digital filing systems and ensuring accurate document management
• Assisting with financial administration including invoice processing, expenses and record-keeping
• Supporting investment and portfolio administration through maintaining records, organising investment documentation and monitoring key correspondence
• Downloading and filing market updates, statements and investment-related materials
• Preparing documentation for review, signing and distribution to external advisors and service providers
• Liaising with accountants, advisors and other professional stakeholders as required
• Assisting with reporting packs and maintaining accurate data across internal tracking systems
• Supporting general governance, compliance and business administration activities
• Contributing to process improvements to enhance operational efficiency

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.