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Office Manager

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Robert Walters Melbourne is seeking an experienced Office Manager to play a key part in the day to day success of our office. We are looking for candidates who go above and beyond, genuinely want to contribute and be a part of a thriving office environment.

Join a world-leading specialist professional recruitment consultancy organisation with locations in over 31 countries. Robert Walters put people and the relationship we build at the heart of everything we do. Contribute significantly to these relationships and make our own unique contribution

About Us


Robert Walters is a leading global recruitment consultancy renowned for connecting talented professionals with top-tier organisations across various industries. With a focus on excellence, integrity, and collaboration, we strive to deliver exceptional recruitment solutions that drive success for both clients and candidates.

Key Responsibilities:

Facilities Management:

  • Liaise with building management to address issues and coordinate maintenance and repairs
  • Manage office suppliers and regularly review supplier agreements to ensure they are cost effective
  • Planning and coordinating office re-fits/moves to accommodate growth
  • Maintain the office security card register and the distribution/retrieval of security passes and car park
  • passes. Also liaising with the relevant suppliers and arranging the necessary payments
  • Ensuring consistent safe work practices which adhere to Australian legislative requirements

Office Management/Administration:

  • Support multiple director level stakeholders with day to day running of the office and associated administration tasks
  • Generating and managing reports on a weekly, monthly and/or ad hoc reports basis for both internal
  • operations & client requirements
  • Maintain the general appearance of the office, enforcing the professional expectations and global Robert
    Walters’ policies
  • Coordination of day-to-day running of the office and associated administration tasks
  • Coordinating, collating and checking monthly expense claims
  • Providing back up support for CV formatting and contract administration duties
  • Providing the HR coordinator assistance with WHS duties and staff on-boarding processes when
    required
  • Regular liaison with internal departments (including HR, Payroll and Credit) to ensure all requirements
    are met to ensure smooth day-to-day operations
  • Responding to general enquiries via telephone and email communication
  • Providing general administrative support relating to contracts as required
  • Providing consultative recruitment advice and guidance to the business

Staff Management:

  • Managing work flow of the functions of team central to support the business in an effective and efficient
  • manner
  • Records management – ensuring that all client, candidate and placement details are up to take and
  • accurate in the internal database
  • Assisting with the implementation and provision of regular reports and statistics for staff at all level
  • Ensuring that all staff adhere to both internal and external quality assurance standard

Events:

  • Organising and promoting candidate/client attraction events
  • Responsible for catering in office events and celebrations

Key Requirements:

  • Previous experience within a professional services organisation
  • Previous experience in an Office Manager, Executive Assistant or Team Assistant role
  • Ability to effectively handle pressure
  • Excellent communication skills and presentation
  • Proactive and positive approach with a strong work ethic

Benefits:


• $200 new wardrobe allowance, corporate gym discounts, home internet contribution, corporate travel rates and much more!
• Extra week of leave after 3 years service
• We are a global company with the opportunity to transfer to one of 31 countries
• A state of the art office in the heart of Melbourne
• Work alongside a diverse range of people all committed to being the best
• Have fun at work and work with others who are fun, dynamic, motivated and genuinely love coming to work


Robert Walters is an equal opportunity employer. We do all we can to create a collaborative and diverse global team,where good ideas can thrive, and our colleagues can learn and lead. We prohibit discrimination based on age, colour, disability, marital or parental status, national origin, race, religion, sex, sexual orientation or gender identity, we listen deeply and speak directly to create an environment that's open to difference.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Georgina Warren on 03 8628 2123 for a confidential discussion.

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Personal Assistant

Industry: Recruitment Consultancy

Salary: Negotiable

Workplace Type: On-site

Experience Level: Associate

Location: Melbourne CBD

Job Reference: 1985370/001

Date posted: 1 July 2024

Consultant: Georgina Warren

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