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Executive Assistant

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Robert Walters has partnered with one of Australia's leading beverage companies to offer an experienced Executive Assistant to join their dynamic team and support the APAC Senior Leadership team.This role offers an exciting opportunity to provide comprehensive support to four senior executives overseeing HR, Commercial, and Marketing functions. The successful candidate will be responsible for managing expenses, coordinating executive travel, preparing monthly reports, and collaborating on departmental events.

This position will be based on-site at the company's office in Alexandria and is only able to consider Australian Citizens or Permanent Residents.

What you'll do:
As an Executive Assistant, you will play a pivotal role in supporting the senior executives in all aspects of office and business planning administration. The successful candidate will be required to apply their unique support approach to establish strong relationships with stakeholders and proactively assist in improving company efficiency.

• Coordinate meetings and track action items and follow-ups
• Assist in meeting preparation by coordinating and building necessary materials
• Coordinate team travel (domestic and international), including arranging flights, accommodation, and preparing trip itineraries for executives and guests
• Support the organisation of social events, celebrations, and gifting
• Cultivate strong relationships with key stakeholders to ensure effective communication between the team and the business
• Provide general business assistance to senior executives, including administration, meeting coordination, monthly department reporting, expense submission, and ad-hoc presentation coordination
• Identify administration gaps and lead initiatives to improve company processes and foster collaboration within the team
• Oversee financial administration, including processing cheque requisitions, invoices, and expenses promptly
• Collaborate with executives to ensure a smooth on-boarding process for new team members

What you bring:
The ideal candidate for this Executive Assistant position brings over five years of demonstrated experience in similar roles. Your proficiency in MSFT Suite tools such as Teams, OneNote, and Concur Systems will be highly beneficial in this role. You will also possess a Diploma or Bachelor's degree demonstrating ability in corporate administration.

• 5+ years of demonstrated experience as an executive assistant
• Strong MSFT Suite skills, with knowledge in MSFT Teams, OneNote, and Concur Systems
• Exceptional administration, time management, and organisational skills
• High attention to detail with a proactive approach towards problem-solving
• Exceptional interpersonal skills with the ability to leverage relationships across multicultural & multi-country environments
• Ability to work autonomously with minimal supervision

What sets this company apart:
Our client offers a vibrant and inclusive work environment that values the contribution of each team member. They are committed to providing their employees with opportunities for professional development and growth. Their benefits package includes additional paid leave, an inclusive parental leave policy, access to both internal and external training, an annual Health & Well-being allowance, office perks such as free breakfast and unlimited supply of healthy snacks and fresh fruit, and access to epic events & experiences.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call (consultant's full name) on (consultant's direct number) for a confidential discussion.

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Personal Assistant

Industry: Admin and Secretarial

Salary: + Super

Workplace Type: On-site

Experience Level: Mid Management

Location: Alexandria

Job Reference: 1986470/001

Date posted: 5 July 2024

Consultant: Megan Chillari

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