Executive Assistant/Office Manager

Salary: Competitive and based on experience + Salary packaging
Location: Doncaster, Melbourne
Working arrangements: Predominantly full time in office

Keywords: Executive Assistant, Office Management, Board Governance, General Office Administration, Special Projects



Our client is seeking a highly organised and community-minded Executive Assistant to join their team. This role offers the opportunity to work in a not-for-profit business with an emphasis on a supportive culture and teamwork. The ideal candidate will be comfortable in an informal setting, proficient in Microsoft Office Suite and other relevant software, and able to manage multiple tasks and priorities efficiently.

• Opportunity to contribute to a purpose-driven organisation
• Emphasis on teamwork and cultural fit within an informal setting
• Free parking and convenient location

What you'll do:


As an Executive Assistant, your role will be multifaceted. You will be responsible for various aspects of office management, from coordinating cleaners to managing stationery supplies. Your excellent organisational skills will come into play as you assist with event planning and coordination. You will also provide crucial support to the CFO and COO, managing diaries, scheduling appointments, and coordinating meetings. Your role extends to board governance where you will coordinate board meetings while ensuring compliance with governance standards. Additionally, you will handle general office administration duties such as helping compile documents, managing incoming calls, coordinating office supplies, handling mail among others. Lastly, you will have the opportunity to assist with special projects assigned by the CFO and COO.

• Coordinating office cleaners and minimal maintenance
• Managing stationery supplies and overseeing office organisation
• Assisting with event planning and coordination
• Supporting the CFO and COO, including managing diaries, scheduling appointments, and coordinating meetings
• Handling ad hoc tasks such as occasional email management and document preparation
• Coordinating Board meetings, ensuring compliance with governance standards and protocols
• Greeting visitors, managing incoming calls, coordinating office supplies, handling mail, courier services, and other logistical tasks
• Assisting with special projects as assigned by the CFO and COO

What you bring:


As an Executive Assistant, you bring a wealth of experience to the table. With at least 7 years of relevant experience under your belt, you are well-versed in the demands of this role. Your community-focused mindset makes you a perfect fit for our client's team-oriented culture. Your organisational skills are top-notch allowing you to handle a reasonable volume of work efficiently. You thrive in fast-paced environments and are adaptable when it comes to crisis management. Your excellent communication skills coupled with your proficiency in Microsoft Office Suite make you an asset to any team.

• Minimum of 7 years of relevant experience
• Board meetings experience/exposure
• Team player with a community and purpose-driven mindset
• Highly organised with the ability to handle a reasonable volume of work
• Adaptable to a fast-paced environment
• Comfortable in an informal setting
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite and other relevant software

What sets this company apart:


Our client is a not-for-profit organisation with a small business culture. They place a strong emphasis on teamwork and cultural fit, creating an environment where every team member feels valued and heard. The office is conveniently located just 5 minutes from Westpac in Doncaster, with free parking available for all staff. This is an opportunity to join a purpose-driven organisation that truly values its employees.


What's next:
Ready to make a significant impact? Apply now!

Apply today by clicking on the link!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Nicola Wheeler on 61 3 8628 2100 for a confidential discussion.