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Jobs

Our industry specialists will listen to your aspirations and share your story with Australia’s most prestigious organisations. Together, let’s write the next chapter of your career.

See all jobs

Exclusive recruitment partners

Explore the opportunities from a range of organisations that exclusively partner with Robert Walters for their hiring needs.

Learn more
Services

Australia's leading employers trust us to deliver fast, efficient hiring solutions that are tailored to their exact requirements. Browse our range of bespoke services and resources.

Read more
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Truly global and proudly local, we've been serving Australia for over 25 years with offices in Adelaide, Brisbane, Melbourne, Perth, and Sydney.

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Executive Assistant

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Salary: $98,000 + 12.5% Super | Salary packaging (Tax benefit)
Location: Malvern
Contract: Part time permanent | 4 days a week | 30 hours
Keywords: Executive Assistant, Administration, Healthcare, Professional Development, Resource Management

Our client is seeking a highly competent Executive Assistant to provide high-level, confidential administrative and executive support within their dynamic team. This role offers an exciting opportunity to work in a fast-paced environment where your commitment to providing exceptional service will truly be valued. The successful candidate will ensure the efficient management of time, resources, and information while maintaining strict confidentiality. This role requires a professional who can offer compassionate, competent service within the framework of the organisation's mission, values, and vision.

  • High-level executive administrative support role
  • Opportunity to work within a dynamic healthcare team
  • Requires strong commitment to confidentiality and excellent customer service

What you'll do:


As an Executive Assistant, you will play a pivotal role in supporting key personnel within the organisation. Your day-to-day responsibilities will include providing high-level administrative support, communicating directly with various stakeholders, adhering to professional conduct codes and ethics standards. You will also prepare and coordinate various documents for meetings, maintain electronic diaries, manage appointments and handle incoming mail. Additionally, you will be responsible for managing credit card monthly reconciliations. Your ability to prioritise tasks effectively while maintaining a high level of confidentiality will be crucial for success in this role.

  • Provide high-level executive administrative support to key personnel
  • Communicate directly with Committee members, Board members and Group Executive members as required by the role
  • Adhere to professional conduct codes, ethics standards, practice competencies, Mission, Values and Vision
  • Prepare and coordinate the production of briefing papers, reports, agendas, minutes, documents and other material for meetings as directed
  • Maintain electronic diaries, schedule meetings and appointments as appropriate
  • Attend to incoming mail and distribute appropriately and respond accordingly
  • Manage credit card monthly reconciliations


What you bring:


The ideal candidate for the Executive Assistant position brings relevant experience in a similar role within a healthcare or related organisation. You possess high-level interpersonal and communication skills that enable you to interact effectively with a wide variety of contacts both internally and externally. Your ability to use initiative coupled with your attention to detail sets you apart from others. As a consistent team player focused on delivering excellent customer service, you are highly organised and motivated with an exceptional ability to prioritise tasks and work towards deadlines. Advanced computer skills including proficiency in Word, Outlook, PowerPoint, Microsoft Teams/Zoom & Adobe are essential for this role.

  • Relevant experience as an Executive Assistant in a senior role in a healthcare or other relevant organisation for two years or more
  • High-level interpersonal and communication skills
  • Ability to use initiative and pay close attention to detail
  • Consistent team player focused on providing excellent customer service
  • Highly organised and motivated professional with excellent ability to prioritise and work to deadlines
  • Advanced computer skills including Word, Outlook, PowerPoint, Microsoft Teams/Zoom & Adobe

What sets this company apart:


Our client is a leading healthcare organisation that prides itself on providing excellent services to its clients. They are committed to creating an inclusive and supportive work environment where employees can grow professionally. The organisation values the contributions of its staff and provides opportunities for personal and professional development. They believe in maintaining high ethical standards and promoting a culture of integrity and respect.

What's next:


If you're ready to take your career to the next level, apply today!
Apply today by clicking on the link provided. Don't miss out on this exciting opportunity!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Nicola Wheeler on 61 3 8628 2100 for a confidential discussion.

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: Personal Assistant

Industry: Admin and Secretarial

Salary: AUD95,000 - AUD98,000 per annum + Salary packaging

Workplace Type: Hybrid

Experience Level: Director

Location: Inner Suburbs Melbourne

Job Reference: 2015290/001

Date posted: 24 October 2024

Consultant: Nicola Wheeler

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