Office Manager & Executive Assistant

A leading consulting firm in Brisbane CBD is seeking an Office Manager and Executive Assistant to provide trusted, high-level support to its partners while ensuring the seamless operation of a dynamic office. This is a unique opportunity to join a values-driven organisation that stands apart from competitors by fostering a collaborative, multi-disciplinary environment where expertise and people truly matter. As the linchpin between executive leadership and the wider team, you will bring structure, clarity, and momentum to daily activities, balancing precision with pace across executive support, office management, and business-critical projects. If you are looking for a role with real variety, influence, and the chance to work alongside knowledgeable leaders who value trust and partnership, this could be your next career move.

What you'll do:

• Act as a trusted partner to senior leaders by proactively managing complex calendars, meetings, and competing priorities with exceptional attention to detail.
• Prepare comprehensive agendas, take high-quality minutes during meetings, and diligently track action items to ensure ongoing progress across all initiatives.
• Handle confidential correspondence and sensitive communications with sound judgement and discretion at all times.
• Serve as a professional interface between partners, internal teams, clients, and external stakeholders, ensuring clear communication flows throughout the business.
• Oversee the smooth running of the office environment by maintaining organisation, professionalism, and readiness for a high-performing consulting business.
• Manage office logistics including facilities management, supplier relationships, technology needs, and shared services coordination to reduce friction for leaders and teams.
• Coordinate meetings, workshops, and internal events with polish, ensuring every detail is considered for successful execution.
• Draft and edit high-quality business documents such as reports, presentations, board materials, proposals, and tender submissions to support strategic objectives.
• Support strategic projects and change activities as priorities evolve, assisting with staff coordination, scheduling, operational planning, and business initiatives.
• Contribute actively to HR processes including onboarding new employees, offboarding departing staff members, handling employee administration tasks, and nurturing a positive workplace culture.

What you bring:

• Demonstrated experience in a senior Executive Assistant or Office Manager role, or similar hybrid position involving both executive support and office operations responsibilities.
• Exceptional organisational skills with proven ability to manage complexity while balancing multiple competing demands effectively.
• Strong written and verbal communication abilities; comfortable interacting confidently at senior levels within the organisation as well as externally.
• High level of discretion combined with professionalism; able to handle confidential matters sensitively using sound judgement at all times.
• Proficiency using Microsoft Office suite along with digital or AI-enabled tools designed to improve efficiency across administrative functions.
• Proactive approach; you anticipate needs before they arise, identify potential risks early on, and take ownership of solutions without waiting for direction.
• Eagerness to learn new skills; open-minded about stretching into broader areas of responsibility as business needs evolve over time.
• Experience working within professional services environments is highly regarded but not essential for success in this role.
• Familiarity with platforms such as Xero accounting software, Projectworks resource management tools or Employment Hero HR systems would be advantageous though not mandatory.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Madeline Wyld on 61 7 3032 2213 for a confidential discussion.