Executive Assistant - EGM Planning and Infrastructure

About Adelaide Airport Ltd Adelaide Airport Ltd (AAL) is the gateway to South Australia and the fifth-largest airport in Australia. We are committed to ongoing developments that seamlessly connect the world to South Australia. AAL is an unlisted public company owned by long-term superannuation funds. AAL is a major business centre and is executing its vision to be a globally connected, next generation hub offering a unique sense of place to its partners. AAL has recently announced $1 billion in capital investment over the next five years, covering both significant aviation and technology infrastructure upgrades in addition to some exciting commercial property developments across both its Adelaide and Parafield Airport sites. AAL employs a highly engaged workforce recognised for delivering exceptional outcomes. Identifying, supporting and encouraging leadership and innovation, AAL is a proven leader in sustainability, supporting diversity and inclusion and offering flexible workplace arrangements.

The Role:

As the Executive Assistant of EGM Planning and Infrastructure, you will immerse yourself in a dynamic environment where your organisational ability will be essential. You will be required to anticipate needs proactively while fostering positive relationships across all levels of the team and organisation. You will be instrumental in ensuring that executive operations run smoothly so that strategic objectives can be achieved efficiently.

In addition, your key responsibilities will be:

• Coordinate and manage the EGM Planning and Infrastructure's calendar by scheduling meetings, appointments, and travel arrangements while ensuring all commitments are met efficiently.
• Prepare agendas, reports, presentations, and other materials for internal and external engagements.
• Attend meetings to take minutes, track action items, and ensure follow-ups are completed.
• Handle sensitive correspondence with discretion and professionalism.
• Monitor, prioritise, and respond to emails on behalf of the EGM to ensure prompt communication with both internal teams and external partners.
• Assist in preparing reports, budgets, business plans, risk registers, training registers, presentations for external meetings or forums, and responses to shareholder or board enquiries.
• Liaise with shareholders, board members, executive committee members, industry contacts, partners, and other stakeholders to ensure all communications reflect the EGM’s priorities.

About you:

You will bring proven experience supporting senior executives within fast-moving environments where adaptability is crucial.

Your ability to remain calm under pressure while delivering consistent results will set you apart as an invaluable member of the team.

In addition, you will ideally have:

• Demonstrated proficiency in Microsoft Word, Excel, PowerPoint, Outlook applications with experience producing high-quality documents under tight deadlines.
• Extensive experience in a broad range of administration functions including diary management, travel coordination, document preparation, minute taking, and confidential record keeping.
• Exceptional organisational abilities with strong attention to detail.
• Ability to build rapport quickly with internal colleagues and external partners through effective communication whilst exercising discretion in handling sensitive matters.
• Ability to manage competing priorities while maintaining accuracy under pressure.

Why Join Adelaide Airport?

Adelaide Airport is one of Australia's most modern and user-friendly airports, providing world-class services to millions of passengers every year. The airport prides itself on its commitment to customer service, safety, and environmental sustainability.

Working at Adelaide Airport offers:

• The opportunity to work in a vibrant environment at one of Australia's busiest airports.
• A supportive team culture that fosters growth and development.
• The chance to make a meaningful contribution to workplace health and safety while enhancing your career.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Denise Antoniou on 08 8216 3502 for a confidential discussion.