Receptionist

As the first point of contact for clients, visitors, and phone inquiries, you will play a key role in providing exceptional customer service and supporting the smooth operation of the office. Your responsibilities will include a range of administrative tasks while ensuring the front desk operates efficiently and professionally.

Key Responsibilities:

• Greet and assist clients and visitors, ensuring a friendly and professional atmosphere.
• Manage incoming calls and direct them to the appropriate staff or department.
• Schedule and confirm appointments for attorneys and clients, managing calendars efficiently.
• Maintain the front desk area, ensuring it is clean, organised, and welcoming.
• Handle incoming and outgoing mail, including deliveries and packages.
• Provide administrative support by preparing documents, filing, and maintaining office supplies.
• Assist with client intake and ensure confidential information is accurately recorded and securely managed.
• Coordinate office meetings, including booking meeting rooms and ensuring necessary materials are prepared.
• Uphold a high level of confidentiality and professionalism, particularly when handling sensitive legal matters.

The ideal candidate for this Receptionist role will have a background in a corporate receptionist or administrative role. They will be professional, organised, and able to manage front desk operations in a fast-paced environment.

Key qualities include:

• Professionalism: Courteous and polished, with excellent communication skills.
• Corporate Reception Experience: Proven ability to manage calls, appointments, and visitors in a corporate setting.
• Organisational Skills: Ability to prioritise tasks and manage multiple responsibilities efficiently.
• Confidentiality: Comfortable handling sensitive information with discretion, especially in a legal environment.
• Tech-Savvy: Proficient in office systems and scheduling software.
• Team Player: Adaptable and willing to assist colleagues to keep the office running smoothly.

This is an exciting opportunity for a motivated individual who thrives in a fast-paced environment and enjoys interacting with people. Strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently are essential.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Jason McFarland on 07 3032 2289 for a confidential discussion.