Executive Assistant to Executive Chairman

A highly skilled and adaptable Executive Assistant wanted to hit the ground running and provide exceptional support to the Executive Chairman.

An exciting opportunity has arisen for a highly skilled and adaptable Executive Assistant to provide exceptional support to a senior executive within a leading organisation based in Perth CBD. This role is perfect for someone who thrives in a high-performance environment and enjoys being at the heart of business operations, ensuring that the executive’s time is optimised and their responsibilities are managed with precision.

• Work directly with an influential executive, providing comprehensive administrative and secretariat support across both professional and personal domains, ensuring seamless daily operations.
• Enjoy a varied role that includes managing sensitive communications, coordinating travel and events, maintaining digital filing systems, and building trusted relationships across all levels of the organisation.
• Benefit from a collaborative workplace culture that values your proactive approach, resourcefulness, and commitment to supporting others while offering opportunities for professional growth and development.

What you'll do:

As an Executive Assistant in this pivotal role based in Perth CBD, you will immerse yourself in a diverse range of activities designed to streamline the day-to-day life of a senior leader. Your days will be filled with tasks that require meticulous attention to detail, from managing complex diaries and preparing high-level communications to acting as a trusted liaison between various teams.

• Serve as the primary point of contact for the executive, managing urgent and sensitive matters to ensure optimal use of their time while maintaining confidentiality at all times.
• Deliver comprehensive executive and administrative support including complex diary management, preparation of virtual meetings, and provision of secretariat services.
• Draft, review, and manage high-level communications and correspondence on behalf of the executive, ensuring accuracy and discretion in every interaction.
• Liaise effectively with internal teams and external stakeholders to distribute correspondence promptly and resolve issues efficiently.
• Continuously improve digital filing systems to guarantee seamless access to information and efficient document management.
• Process incoming correspondence by prioritising actions for the executive or handling matters independently when appropriate.
• Coordinate intricate travel arrangements in collaboration with office management staff to ensure all logistics are handled smoothly.
• Prepare daily emails, memos, briefing notes, and other communications while screening calls and enquiries to address or escalate as needed.
• Maintain up-to-date databases of contacts and correspondence, following up on outstanding matters to keep the executive fully informed.

What you bring:

• A minimum of 5–10 year's experience as an Executive Assistant supporting C-suite executives or equivalent senior leaders within complex organisations.
• Demonstrated capability in managing highly confidential information with absolute discretion and professionalism at all times.
• Exceptional organisational skills paired with advanced time-management abilities that allow you to juggle multiple priorities effectively without compromising quality.
• Meticulous attention to detail combined with strong follow-through on all tasks—large or small—to ensure nothing falls through the cracks.
• Advanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint), enabling you to produce polished documents quickly and efficiently.
• Outstanding written and verbal communication skills that facilitate clear interactions with stakeholders at every level inside and outside the organisation.
• A positive work ethic characterised by a willingness to take on any task necessary for success—no matter how big or small—with enthusiasm.
• Proven ability to anticipate needs proactively by thinking ahead and taking initiative before issues arise or requests are made.
• Previous experience within finance or professional services environments is highly regarded but not essential; adaptability across industries is welcomed.

What sets this company apart:

This organisation stands out for its commitment to fostering a collaborative environment where every team member’s contribution is recognised. With a reputation for excellence within its sector, it provides employees with opportunities for ongoing learning alongside exposure to high-profile projects. The company values flexibility offering support structures that help balance professional demands with personal wellbeing and encourages knowledge sharing among colleagues at all levels. By joining this team, you become part of an inclusive network dedicated not only to achieving business goals but also nurturing individual growth through mentorship and shared success stories. The workplace culture is built on mutual respect, open communication, and genuine care for each person’s development journey making it an ideal setting for those who value connection as much as achievement.

What's next:

If you are ready to take on this rewarding Executive Assistant position where your expertise will be truly appreciated, we encourage you to apply now!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Natalie Kiely on 08 9266 0933 for a confidential discussion.