Executive Assistant

An opportunity has opened for a skilled Executive Assistant to support a senior executive in a leading Government department driving transformation. This role offers the chance to join a professional team committed to delivering impactful outcomes. You will play a key role in facilitating effective leadership across organisational functions, ensuring smooth communication between executives, internal teams, external stakeholders, and other high-level offices. This is a full-time, Monday-to-Friday commitment on an initial 12-month temporary contract. Located in an excellent CBD location with modern offices, this is an exciting opportunity for someone seeking development or longevity in a contract opportunity.

What You'll Do:

In this role, you will provide essential administrative support to ensure effective leadership at the highest levels. Your responsibilities include provding high level diary and inbox management, as well as supporting with ministerial briefings.

Success in this role requires a strong ability to manage conflicting priorities while maintaining accuracy under pressure. Building positive relationships across stakeholders at various levels will be critical to achieving positive outcomes.

• Organize diary appointments, manage inbox tasks, coordinate travel plans, handle meeting logistics, oversee procurement processes, and keep documents in order.
• Prepare tailored briefing materials, correspondence, presentations, and speech notes for meetings or events.
• Draft reports and manage correspondence on complex topics with high attention to detail.
• Oversee the workflow of Ministerial correspondence and assist with content creation and brief preparation as required
• Handle sensitive enquiries discreetly while ensuring follow-up actions are completed efficiently.
• Confidently locate information and resources to support tasks and decision-making.
• Build strong relationships across teams by fostering an inclusive environment and stepping in to provide support when required.
• Collaborate with local organizations, as well as national and international partners, to ensure advice and information are delivered consistently.

What You'll Bring:

Your experience supporting senior executives in complex environments will see success in this role. You will have exceptional organisational skills that allow you to manage competing priorities efficiently while remaining responsive under pressure. Your interpersonal strengths foster collaboration across teams and stakeholders, and your advanced written communication skills enable you to produce clear documentation for diverse audiences.

• Proven experience providing executive-level support to senior leaders in dynamic and busy roles
• Skilled at handling sensitive issues with discretion and sound judgement, maintaining high levels of confidentiality
• Excellent organisational abilities that enable independent work and efficient management of multiple priorities simultaneously.
• Excellent interpersonal skills for building strong, collaborative relationships with diverse stakeholders.
• Advanced written communication skills, including preparing briefing materials, reports, presentations, correspondence, and more.
• Solid understanding of administrative policies and legislative requirements across different levels of operations.
• Proficient in the Microsoft Suite and SharePoint to streamline workflows and manage tasks efficiently.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.