Executive Assistant

An exciting opportunity is available for an experienced Executive Assistant to join a well-regarded organisation in Adelaide. This role is perfect for someone who excels in a supportive environment where their skills and contributions are highly valued. As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of governance and compliance processes while providing high-level administrative support, including Board-related responsibilities. If you're seeking a position where you can make a meaningful impact and foster strong connections across teams, this could be the ideal next step in your career.

As an Executive Assistant, you will take on diverse responsibilities including governance administration, executive communication support, stakeholder engagement, meeting logistics coordination, and calendar management.

Key responsibilities:

• Review compliance documentation for Board members with precision and attention to detail.
• Manage correspondence through multiple inboxes by providing timely responses and escalating important matters as needed.
• Assist with agenda preparation, minutes and review papers.
• Complex diary management, using advanced Outlook skills to coordinate calendars efficiently for meetings and milestone deadlines.
• Liaise with stakeholders regularly to ensure submissions are received on time and schedules are met consistently.

You will bring proven experience as an Executive Assistant or similar administrative professional with a track record of supporting senior executives or Boards within regulated environments.

Skills and experience:

• Exceptional organisational skills with the ability to manage multiple priorities seamlessly.
• Strong written communication skills for proofreading executive-level reports with accuracy and professionalism.
• Advanced proficiency in Outlook calendar management and shared inbox coordination.
• Warm interpersonal skills that ensure guests feel welcome while maintaining professionalism at all times.
• Experience navigating compliance processes with high attention to detail.
• Your ability to handle sensitive information discreetly while building positive relationships across teams will be central to your success in this role.
• Your collaborative approach ensures you thrive in team settings while remaining dependable when working independently.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.