AO4 Executive Assistant

An exciting opportunity has arisen for a dedicated Executive Assistant to join a highly respected government department based in Brisbane CBD. This role is perfect for someone who thrives in a supportive and inclusive environment, where your attention to detail and commitment to excellence will be valued every day. You will play a pivotal part in ensuring the smooth operation of the Legal Team, providing high-level executive support to the Chief Legal Counsel. This contract is until September 2025 initially with the potential to extend.

What you'll do:

• Organise and prioritise workflows by managing correspondence, scheduling appointments, coordinating travel arrangements, preparing meeting packs, presentations, reports, and handling expense claims with accuracy and efficiency.
• Book suitable meeting rooms, set up facilities as required, escort visitors when necessary, and ensure all meetings run smoothly from start to finish.
• Undertake confidential research on various matters, follow through on tasks to completion, and deliver accurate reporting.
• Draft correspondence items for senior leaders, monitor deadlines across the branch, liaise with officers, and ensure timely completion of all communications.
• Assist in preparing documents such as correspondence, presentations or reports as needed.
• Deliver day-to-day IT support within the branch as required to maintain operational efficiency.
• Build and maintain strong working relationships with key stakeholders including staff at all levels within the division as well as external clients and members of the public.

What you bring:

• Demonstrated experience providing high-level executive support within a large organisation or government setting where confidentiality is paramount and attention to detail is critical.
• Exceptional organisational skills enabling you to manage competing priorities effectively while maintaining accuracy across multiple tasks such as diary management, travel coordination, document preparation and expense reconciliation.
• Excellent written communication abilities allowing you to draft clear correspondence for senior leaders while monitoring deadlines across diverse teams.
• Strong interpersonal skills that enable you to build rapport with stakeholders at all levels both internally within administration networks and externally with clients or members of the public.
• Proficiency in using office technology including Microsoft Office Suite (Word, Excel, PowerPoint) along with confidence in providing basic IT support when required.
• Commitment to upholding organisational values around inclusivity, teamwork and continuous improvement.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Brianna Brutnall on 07 3032 2286 or brianna.brutnall@robertwalters.com.au for a confidential discussion.