AO6 Senior Executive Services Officer

An exciting opportunity has arisen for a Senior Executive Assistant to join a high-profile infrastructure project for an initial 6 month contract. This pivotal role sits at the heart of a major public transport initiative, offering you the chance to make a meaningful impact on the community while developing your professional skills in a supportive and inclusive environment.

What you'll do:

• Coordinate the receipt, allocation, response, and finalisation of all executive correspondence and briefing requests using electronic document management systems.
• Ensure all correspondence and briefing materials are accurate, timely, clear, and aligned with approved templates and style guides as well as relevant government guidelines.
• Assist in preparing Cabinet or Parliament-related documentation to support executive decision-making processes.
• Support secretariat functions by preparing monthly reports, Board and Committee agendas, minutes, and papers with meticulous attention to detail.
• Maintain effective records management practices using document control tools such as TRIM to ensure compliance with organisational standards.
• Provide quality assurance by critically reviewing documents for accuracy, relevancy, and alignment with organisational objectives before submission.
• Manage the flow of Cabinet, Parliamentary, and Executive Council briefings between internal teams and external government agencies to facilitate seamless information exchange.
• Develop strong working relationships with staff across departments as well as external stakeholders through effective liaison and communication.
• Contribute to the coordination of Annual Budget and Estimates hearing processes by providing reliable administrative support.
• Actively participate in team planning sessions and service improvement initiatives to enhance overall performance.

What you bring:

• Demonstrated excellent organisational skills that enable you to coordinate complex briefing materials efficiently within tight deadlines.
• Highly developed written communication skills allowing you to draft clear correspondence, briefing papers, and governance documents tailored for diverse audiences.
• Proven ability to develop collaborative working relationships with both internal colleagues and external stakeholders through considerate communication.
• Experience utilising electronic document management systems such as TRIM or similar platforms for effective record keeping.
• Strong analytical skills enabling you to review internal processes critically and contribute ideas for continuous improvement in correspondence management.
• Capacity to work effectively in a fast-paced project environment while maintaining accuracy under pressure.
• A commitment to upholding values of inclusivity, respect, honesty, and teamwork in all professional interactions.
• Ability to provide quality assurance by reviewing documents for accuracy, relevance, and alignment with organisational goals before dissemination.
• Experience supporting secretariat functions including preparation of reports, agendas, minutes, and board papers is highly desirable.
• Familiarity with government protocols regarding Cabinet or Parliamentary documentation would be advantageous.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Brianna Brutnall on 07 3032 2286 or brianna.brutnall@robertwalters.com.au for a confidential discussion.