Legal Secretary - Property

Our client is a leading boutique law firm located in the heart of Sydney CBD. As a Legal Secretary within the Property Law team, you will play a crucial support role in the day-to-day running of conveyancing and property matters. Working closely with our solicitors, you will provide administrative and legal secretarial support with a strong focus on efficiency, attention to detail, and client service.

Key Responsibilities:

• Prepare, edit, and format legal documents and correspondence related to property transactions
• Assist with the preparation and lodgement of PEXA and Land Registry Services (LRS) forms
• Manage client files including digital filing and document management using our Document Management System (DMS)
• Draft and address letters and other communications
• Organise and maintain property matter files in accordance with firm protocols
• Communicate professionally with clients, agents, and external stakeholders
• Perform general administrative duties including data entry, scanning, filing, and calendar management
• Provide clerical support during transactions, settlements, and file closings
• Adhere to internal compliance procedures and assist in maintaining best practices across the property team

Key Skills & Experience:

• Previous experience in a legal secretarial or administrative role, ideally within a property or conveyancing team
• Strong computer literacy and proficiency in Microsoft Office (especially Word and Excel)
• Experience with Adobe Pro and legal document formatting
• Familiarity with PEXA and LRS platforms preferred
• Excellent typing skills with a high level of accuracy and strong spelling and grammar
• Strong attention to detail and time management abilities
• Effective written and verbal communication skills
• Willingness to learn, adapt, and contribute to a collaborative team environment

Desirable Attributes:

• Positive attitude and a professional demeanour
• Initiative and problem-solving skills
• Demonstrated enthusiasm for property law or legal practice
• Basic secretarial training in document presentation, formatting, and legal correspondence

What We Offer:

• A supportive and knowledgeable team environment
• Opportunities for growth and learning within the property law space
• A community-focused culture with genuine work-life balance
• Convenient office location and modern technology systems

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.