A03 Project Support Officer

An exciting opportunity has arisen for a Project Support Officer to join a transformative rail infrastructure project based in Brisbane CBD. This role offers you the chance to play a pivotal part in the delivery of a major public transport initiative that will shape the future of Queensland’s passenger rail network. The contract is for 6 months initially, and is a great entry point to further your support skills within a thriving industry.

What you'll do:

• Deliver comprehensive administrative support services including database management, word processing, office logistics such as purchasing supplies and equipment bookings, correspondence tracking, file management, and electronic mail handling.
• Communicate effectively with various levels of management, members of the public, industry representatives, senior executives from both public and private sectors, as well as divisional staff on a wide range of issues.
• Carefully analyse enquiries or requests from internal and external stakeholders by researching information, determining appropriate actions, and responding on behalf of senior project leaders.
• Proactively manage diary requirements for the Project Director by scheduling governance meetings and other key appointments to ensure efficient use of time; organise and attend meetings, seminars, conferences, and provide full administrative support including minute-taking when required.
• Monitor, maintain, update, and progress correspondence along with related filing systems to ensure deadlines are consistently met in line with government standards.
• Provide accurate support for routine administrative processes related to Human Resources, Finance, Procurement, and other business needs with a focus on timely completion of activities.

What you bring:

• Demonstrated experience supporting infrastructure projects within an engineering environment where attention to detail is paramount.
• Proven track record in delivering high-level administrative support within fast-moving environments requiring exceptional organisational skills.
• Comprehensive understanding of scheduling practices for senior executives including meeting coordination and accurate minute-taking abilities.
• Familiarity with public sector operations or large organisations coupled with a strong commitment to confidentiality and privacy regulations.
• Outstanding organisational skills enabling effective management of competing priorities while consistently meeting strict deadlines.
• Excellent written and verbal communication skills allowing you to liaise confidently with diverse internal teams as well as external partners.
• Meticulous attention to detail combined with problem-solving abilities that enable anticipation of project needs before they arise.
• Resourceful approach towards task completion under pressure while maintaining quality outcomes at all times.
• Resilience and adaptability when navigating ambiguity or shifting priorities within complex project environments.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Madeline Wyld on 61 7 3032 2213 for a confidential discussion.