Administration Assistant

An exciting opportunity has arisen for a Permanent Full-time Administration Assistant to join a Professional Services organisation with a national presence in the heart of Adelaide CBD. This role offers you the chance to become an integral part of a highly respected team, supporting key business functions and ensuring smooth operations within the office. You will enjoy a supportive workplace culture that values professionalism and commitment to outstanding client service. If you're looking to kick-start or grow your career in administration while enjoying a collaborative environment, this is the perfect role for you.

What You'll Do:

In this role you will play an essential role by providing high-quality administrative support to the wider team, as well as maintaining a welcoming environment for clients. Your responsibilities will include managing multiple tasks requiring accuracy, strong organisational skills, and excellent interpersonal abilities. You’ll ensure effective communication between clients, internal teams, and external stakeholders while providing general administrative support to the wider team. Success in this role will come from your positive attitude, eagerness to learn new skills, and ability to thrive in a fast-paced environment.

Responsibilities:

• Welcome and assist clients upon arrival, ensuring a professional and friendly experience.
• Provide administrative support including document preparation and reports
• Maintain client database with accurate and up-to-date information.
• Answer incoming client queries and transfer calls to relevant team members
• Support with calendar and meeting coordination as required
• Handle incoming mail and coordinate outgoing deliveries in a timely manner.
• Support with day-to-day general administration tasks including compliance paperwork
• Support event planning and coordination for client-related activities.
• Responsible for office and kitchen maintenance
• Collaborate on ad-hoc projects during busy periods to help meet deadlines effectively.

What You Bring:

This role is ideal for someone who is eager to learn and grow within an administrative setting. This individual will bring a positive attitude, strong work ethic, and ability to adapt quickly. A background in hospitality or retail can provide valuable transferable skills such as customer service expertise, multitasking abilities, and attention to detail. Demonstrated experience with administrative tasks will also be advantageous.

Key Skills & Attributes:

• Excellent written and verbal communication skills
• Front of house, customer service or administration is essential
• Previous experience in a professional setting will be highly advantageous
• Excellent organisational skills and ability to prioritise
• Strong knowledge of the Microsoft Suite
• Strong attention to detail is essential
• Ability to work in a fast-paced environment and support a busy team
• Ability to pick up new systems and identify areas for process improvement with a proactive approach

What Sets This Company Apart:

• A collaborative workplace culture where contributions are recognised at all levels.
• Structured training programs tailored to individual aspirations.
• Mentorship from industry professionals

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.