Personal/Executive Assistant to C-Suite

Join a highly regarded investment firm in this unique, high-impact Personal/Executive Assistant role supporting a C-Suite Executive. This position is a sophisticated blend of personal and executive assistance, offering the opportunity to work closely with a C-suite leader and their family, while also providing support to the wider team. If you're a career EA/PA who thrives in a dynamic, fast-paced environment and loves being the trusted right hand to a senior executive, this is a role where you can truly make your mark. Please note this role is 5 days a week in office with some flexibility around hours.

Key Responsibilities:

PA to C-Suite & Family (60%)

• Take ownership of the Executive’s calendar, coordinating schedules, appointments, and daily priorities
• Arrange detailed and often complex domestic and international travel for the Executive and family, including research, bookings, and full itineraries
• Support with a range of personal tasks including errands, shopping, gift sourcing, and coordinating household services
• Manage personal expense reporting and liaise with external contractors and service providers across multiple family properties
• Organise and oversee both personal and professional events for the family, from concept through to execution
• Act as a key liaison for the Executive’s philanthropic and community engagements, providing administrative and on-the-ground support

EA & Team Administration (40%)

• Schedule meetings, coordinate travel, process expenses and reconcile corporate credit cards for the Executive and investment team

• Manage incoming communications and ensure appropriate follow-up

• Prepare meeting agendas, take minutes, and manage action items

• Support document preparation including reports and presentations

• Assist with internal events (e.g., investor lunches, cocktail evenings), including supplier coordination and room setup

• Work closely with the broader admin team on general office tasks – guest reception, meeting room logistics, AV, catering, mail etc.

About You:

• Minimum 7–9 years’ proven experience in a senior PA/EA capacity (experience in financial services advantageous but not essential)

• Highly organised, detail-oriented and confident managing multiple workstreams simultaneously

• Exceptional discretion and ability to handle confidential matters with the utmost professionalism

• Strong written and verbal communication skills

• High EQ and polished presentation – you’re calm, proactive and adaptable

• Comfortable liaising with senior stakeholders, vendors, and service providers

• Tech savvy – proficient in the MS Office suite and familiar with Teams and Zoom

• Tertiary qualifications highly regarded

Why You’ll Love This Role

• Join a high-performing and respected investment firm with a strong reputation

• Work closely with a values-driven C-Suite Executive and supportive internal teams

• Enjoy a premium Sydney CBD location

• No two days are the same – a dynamic mix of professional and personal support

• Opportunity to contribute to philanthropic initiatives and meaningful work beyond the office

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.