Executive Assistant

An exciting opportunity has arisen for a dedicated Executive Assistant to join a highly respected organisation based in the heart of Adelaide CBD. This role offers you the chance to work closely with Senior Executives, providing essential support that enables them to focus on strategic priorities. With a competitive salary package, this position is perfect for someone who thrives in a professional environment where your organisational skills and attention to detail will be truly valued. The company is committed to fostering an inclusive and supportive workplace, offering flexible working opportunities and ongoing training to help you grow both personally and professionally. If you are looking for a role where your contributions make a real difference, this could be the perfect next step in your career. * Work in a central Adelaide CBD location with excellent access to public transport, shops, and amenities, making your daily commute convenient and enjoyable. * Benefit from flexible working arrangements and continuous training opportunities within an inclusive team environment that supports your professional development.

What you’ll do:

In this role, you will be instrumental in supporting the seamless operation of Executive functions across the organisation. Your daily responsibilities will include managing dynamic calendars, preparing professional documents for senior meetings, and serving as a reliable liaison between executives and key stakeholders. You will also take the lead in planning and executing events and meetings, all while maintaining the highest standards of confidentiality. Excelling in this role means anticipating needs, communicating clearly, staying composed under pressure, and expertly balancing multiple priorities without sacrificing attention to detail—qualities that will make you a vital part of the team.

• Deliver proactive administrative support to senior executives, managing schedules and correspondence with precision and timeliness.
• Oversee intricate travel planning, including booking flights, accommodations, creating itineraries, and reconciling expenses to ensure smooth trips.
• Draft and format documents, reports, presentations, and meeting materials with a strong focus on clarity and accuracy.
• Coordinate meetings and events end-to-end—from scheduling and agendas to catering, minutes, and follow-ups.
• Serve as the primary contact for internal and external stakeholders, offering exceptional service while protecting sensitive information.
• Handle communications such as emails and calls with professionalism, triaging and escalating issues as needed.
• Provide project support by tracking timelines, managing documentation, and helping monitor deliverables.
• Support new employee onboarding by facilitating inductions and ensuring all necessary tools and resources are provided.

What you'll bring:

To thrive as an Executive Assistant in this organisation, you will bring substantial experience supporting senior leaders in dynamic corporate environments. You will have demonstrated experience managing complex calendars and crafting polished documents for board-level audiences. You’re recognised for your dependability—colleagues count on you for consistently meeting expectations. Your strong interpersonal skills help you establish trust quickly and maintain professionalism in all interactions, even under pressure. Alongside your fluency with office software, you readily adopt new technologies to streamline operations. Most importantly, your collaborative mindset means you’re always ready to support your team and share your expertise.

• Proven track record in delivering high-level administrative support to senior executives or leadership teams within corporate settings.
• Outstanding organisational skills with the ability to juggle competing demands and meet tight deadlines without compromising accuracy.
• Clear and confident communicator—both written and verbal—with the ability to engage effectively with stakeholders at all levels.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) and a keen eye for professional document formatting.
• Trusted to handle sensitive information discreetly and manage confidential matters with integrity.
• Self-motivated and proactive, with the foresight to identify and address needs before they arise.
• Strong relationship builder who connects easily with internal teams and external partners alike.
• Experienced in coordinating domestic and international travel, including managing complex itineraries and visa requirements.
• High attention to detail in report preparation and accurate data handling within digital systems.
• Actively pursues professional growth through training and continuous learning initiatives.

What sets this company apart:

This organisation stands out for its unwavering commitment to creating an inclusive workplace where every individual feels valued and supported. The company invests heavily in training opportunities so that staff can continually enhance their skills—whether through formal courses or informal mentoring sessions. A culture of collaboration permeates every level of the business; team members celebrate each others' successes and work together towards shared goals. Located conveniently in Adelaide CBD, employees enjoy easy access to public transport links as well as vibrant local cafes and shops. By joining this organisation as an Executive Assistant, you become part of a community that values kindness just as much as competence.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.