Team Assistant

This role is perfect for someone who thrives in a collaborative and supportive environment. You will play a pivotal part in ensuring the smooth operation of key business processes, from diary management to event coordination with the chance to work alongside knowledgeable professionals. If you are looking for a position that offers variety, responsibility, and the chance to make an impact within a friendly, vibrant and inclusive team, this could be the perfect next step in your career.

What you'll do:

• Provide high-level administrative support to senior leaders e.g. diary management, arranging appointments, meetings, preparing agendas, and collating meeting materials.
• Support Executive Directors and Bid Leads by managing diaries, organising travel arrangements, handling expense management tasks such as monthly card and invoice reconciliations.
• Assist with the organisation of meetings, consortium workshops, team events, and lunches by sourcing venues, coordinating catering requirements ad planning activities.
• Build and maintain positive relationships on behalf of the business.
• Maintain accurate records management by supporting the filing of project documents and security files.
• Prepare presentations, meeting agendas, bid documents, and other business materials to support the team.
• General office administration support including ad-hoc duties as required.
• Provide reception relief during lunch breaks or periods of leave by assisting with room bookings via Outlook, directing incoming calls, greeting clients, and ensuring they are guided to appropriate meeting rooms - on a roster basis.
• Coordinate catering for meetings

What you bring:

• Recent experience in Administration capacity
• Strong IT skills including Microsoft Office suite
• Ability to use initiative and be pro active
• Strong time management skills with the ability to meet tight deadlines
• Excellent organisation and planning capabilities ensuring nothing is overlooked
• Outstanding communication skills both verbal and written
• Strong attention to detail
• A collaborative approach that makes you a dependable team player who supports colleagues willingly.
• Flexibility regarding working hours along with comfort working under pressure when required.

What sets this company apart:

This organisation stands out for its commitment to fostering an inclusive workplace where every individual’s contribution is recognised and valued. Employees benefit from flexible working opportunities designed to promote wellbeing alongside professional growth. The culture here is built on mutual respect—where collaboration is encouraged at every level—and there is genuine investment in ongoing training so that everyone can continue developing their skills over time. Supportive leadership ensures that guidance is always available when needed while empowering staff members to take initiative within their roles. The company’s reputation for excellence extends beyond its client work into how it treats its people: expect open communication channels, approachable managers who care about your progress, and a warm atmosphere where teamwork flourishes. Whether you’re seeking stability or new challenges within a reputable organisation known for its ethical standards and community spirit, this is an environment where you can thrive both personally and professionally.

What's next:

If you are ready to bring your organisational talents into a rewarding new role within a supportive team environment in Melbourne, we encourage you to take the next step today!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.