Accounts Officer (12-Month Fixed-term Contract)

A leading organisation in Edinburgh is seeking an Accounts Officer for a 12-month fixed-term contract, offering you the chance to play a pivotal role in their finance team. This position is perfect for someone who thrives in a supportive and collaborative environment, where your attention to detail and commitment to accuracy will be highly valued. You will be responsible for ensuring the smooth operation of financial processes, working closely with the Finance Manager and other teams to deliver exceptional accounting services. The organisation is renowned for its inclusive culture, flexible working opportunities, and dedication to professional development, making it an ideal place for you to grow your skills and contribute meaningfully. If you are looking for a role that offers both responsibility and support, this opportunity provides the perfect balance.

What you'll do:

As an Accounts Officer based in Edinburgh, you will be entrusted with managing both debtor and creditor accounts while supporting the Finance Manager in delivering seamless financial operations. Your day-to-day responsibilities will involve processing credit applications, maintaining accurate records of payments and reconciliations, updating arrears reports, handling rebates, managing commission payments, assessing staff reimbursements, and performing bank reconciliations. You will collaborate closely with internal teams such as Sales Orders and Dispatch Centres as well as external stakeholders like debtors and creditors. Success in this role requires meticulous attention to detail when reviewing financial data, proactive communication when resolving queries or discrepancies, and a commitment to supporting colleagues across departments.

• Process debtor credit applications by obtaining trade references and collating information for management approval, ensuring all new debtors are established accurately in the system.
• Maintain current debtor accounts including regular pricing updates, receipting bank transactions, allocating payments based on remittance advice or oldest invoices, and addressing any discrepancies promptly.
• Update daily debtor arrears reports, send reminders via email or phone, investigate arrear-related queries, and follow up on overdue payments to ensure timely resolution.
• Liaise with dispatch centres to confirm order dispatches so that invoicing can occur promptly; send monthly statements to debtors and resolve invoice or statement-related queries efficiently.
• Maintain and process rebates on various schedules (monthly, quarterly, semi-annual, annual), addressing rebate-related queries with relevant parties to ensure accuracy.
• Complete application forms for new creditors, establish them in the system, maintain current accounts, collate payment data for Director approval, upload payments to the bank account, allocate payments to creditors, and send payment remittances.
• Investigate payment queries and correspond with creditors regarding discrepancies or arrears; assess invoices received from creditors by liaising with colleagues as needed before entering invoices for payment.
• Reconcile creditor statements received by ensuring all entries are correct; note that most creditor invoice processing is handled by Virtual Assistants but your oversight ensures accuracy.
• Process monthly agent commissions by obtaining approvals from relevant parties and confirming timely payment; assess staff reimbursement requests by liaising with approving parties as necessary.
• Perform monthly bank reconciliations for all accounts including credit cards; investigate transaction queries with relevant team members to ensure proper reconciliation.

What you bring:

The ideal candidate for the Accounts Officer position brings proven experience in managing accounts payable and receivable within a busy finance department. Your ability to maintain accurate records while juggling multiple priorities showcases your reliability and organisational skills. You have demonstrated proficiency using accounting software systems alongside advanced Excel capabilities which enable you to analyse data effectively. Your interpersonal skills shine when communicating with colleagues across departments or external partners such as debtors or creditors, ensuring queries are resolved quickly through considerate dialogue.

• Your strong attention to detail ensures accuracy throughout all financial processes including reconciliations and reporting.
• Excellent organisational skills allow you to manage multiple tasks simultaneously without compromising quality or deadlines.
• Proficiency in accounting software systems combined with advanced knowledge of Microsoft Office Suite (especially Excel) enables you to handle complex data efficiently.
• Effective communication skills empower you to liaise confidently with internal teams as well as external stakeholders such as debtors and creditors.
• A proactive approach helps you identify issues early on and resolve discrepancies efficiently through collaborative problem-solving.
• Experience in processing accounts payable/receivable demonstrates your dependability when handling sensitive financial information.
• Ability to work collaboratively within a team environment supports seamless operations across departments.
• Understanding of rebate processing cycles (monthly/quarterly/semi-annual/annual) adds value when addressing related queries.
• Familiarity with bank reconciliation procedures ensures all transactions are entered accurately while investigating any anomalies thoroughly.

What's next:

If you're ready to take the next step in your accounting career within a supportive environment that values teamwork and personal growth, this Accounts Officer role could be perfect for you!

Apply today by clicking on the link provided, don’t miss out on this exciting opportunity!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Matheus Leão on 61 8 8216 3532 or mat.leao@robertwalters.com.au for a confidential discussion.