Personal & Executive Assistant jobs

About the company

The Construction Industry Training Board (CITB) is a whole-of-industry led organisation that provides support to attract, train and retain South Australian building and construction workers by providing access to subsidised training for industry, promoting and supporting careers in construction, and advising SA Government on industry workforce and training needs.

An exciting opportunity has arisen for an experienced Executive Assistant to join a dynamic and responsive Corporate Finance team based in Melbourne. This role offers the chance to provide invaluable support to three Managing Directors and their teams, playing a pivotal part in maintaining high standards of client service.

The Role:
As an Executive Assistant within our Corporate Finance team, you will play an integral role in supporting three Melbourne-based Managing Directors and their teams. Your day-to-day responsibilities will include coordinating travel arrangements, managing diaries and expenses, arranging events, and covering reception duties.

• Provide comprehensive EA support to three Corporate Finance Managing Directors and their teams.
• Coordinate and arrange all travel; accommodation, transport, venues, catering etc.
• Work closely with other Executive team members and EAs, while exercising discretion and initiative.
• Manage executive diaries in a fast-paced environment.
• Arrange and support at internal functions and external events.
• Handle meeting room bookings and hospitality at our offices, client event coordination.
• Reconcile monthly expenses for the team ensuring adherence to policies.
• Deliver a high, consistent level of customer service to key clients.

• 4-6 week temp role
• Based in Docklands
• Hybrid working
• Opportunities for part time 3-4 days per week

Our client is on the hunt for an energetic and detail-oriented contract EA to support a Senior Leader in a large Australian Bank. You'll flourish in this diverse role, where every day brings a new challenge, and you'll have the opportunity to make a significant impact within a collaborative, open-minded environment. Opportunities for the role to become permanent for the right candidate

An exciting opportunity for a dedicated and enthusiastic Executive Assistant to join a dynamic team in the Legal sector. This role offers an attractive salary and the chance to work in a vibrant, fast-paced environment where your skills will be highly valued. The successful candidate will have the opportunity to work closely with Directors, providing comprehensive support and contributing to the smooth running of the organisation.

Robert Walters have partnered with a global leader in management consulting. Their mission is to help clients achieve lasting success by solving their most complex problems and seizing their biggest opportunities.

Renowned for their culture, any office they have in the world is consistent with high performing people doing work that matters, with a sense of purpose. They embrace diversity, with a business that comprises of people from varied backgrounds, unique skills and an inclusive and collaborative workplace.

Their next high performer? An experienced and skilled Executive Assistant to manage operations in the Canberra office!

Are you looking for a fulfilling and fast paced role to gain incredible experience in a top-tier law firm? Robert Walters have partnered with an incredible firm who are paving the way in all things legal and employee well-being!

Key Responsibilities:

• Providing comprehensive administrative support to legal professionals, including managing correspondence, scheduling meetings, and maintaining files.
• Conducting legal research and analysis to support case preparation and document drafting.
• Assisting with the preparation of legal documents, including briefs, pleadings, and contracts.
• Liaising with clients, external parties, and internal stakeholders to facilitate effective communication and work-flow.
• Assisting with billing, invoicing, and other financial administration tasks.
• Ensuring compliance with internal policies, procedures, and regulatory requirements.

Our client are a leading boutique leadership consulting & coaching firm in the CBD, seeking a passionate and committed Team Assistant to join the team on a part-time basis (3-4 days a week).

This role is ideal for an experienced candidate, with a strong skillset in diary management, inbox management and office management, who wants to be a part of a down to earth team, a flexible culture and have great work-life balance.

On the day to day you will be looking after the Founding Director, assisting her with diary & inbox management, setting up meetings, drafting correspondence on her behalf, booking travel and looking after the wider Projects team.

Join a leading global technology company, seeking an experienced Executive Assistant in a temp to perm arrangement to support the Managing Director and senior leadership. If you're adept at managing calendars, coordinating meetings, and thrive in a fast-paced environment, apply now.