Purchasing and Admin Officer

Adelaide Airport Ltd (AAL) is an internationally recognised and award-winning employer of choice in the dynamic aviation environment. The gateway to South Australia, Adelaide Airport is the fifth-largest airport in Australia and is committed to on-going developments that seamlessly connect the world to South Australia. It is an un-listed public company owned by long term superannuation funds. AAL is a major business centre and is executing its vision to be a globally connected, next generation hub offering a unique sense of place to its partners. AAL has recently announced $1billion in capital investment over the next five years with half of this investment specifically allocated to aeronautical projects, alongside significant aviation and technology infrastructure upgrades. Additionally, there are exciting commercial property developments planned for both the Adelaide and Parafield Airport sites. AAL employs a highly engaged workforce recognised for delivering exceptional outcomes. Identifying, supporting, and encouraging leadership and innovation, AAL is a proven leader in sustainability, supporting diversity and inclusion and offering flexible workplace arrangements. About the role: Adelaide Airport is seeking a dedicated Purchasing and Administration Officer to join the Technology & Innovation team. This is an exceptional opportunity for you to become part of a highly respected organisation that values integrity, teamwork, and continuous improvement. Adelaide Airport offers a welcoming environment where your commitment to customer service, attention to detail, and collaborative spirit will be truly valued. With a focus on professional growth, inclusivity, and employee wellbeing, this position provides the perfect platform for you to thrive and make a meaningful impact.

What you will do:

The Purchasing and Administration Officer will be entrusted with a diverse range of responsibilities that are essential to the seamless functioning of the Technology & Innovation team. Your day-to-day activities will involve:

• Provide administrative support across procurement, travel, events, and office operations to ensure these functions run efficiently.
• Raise and process purchase requisitions accurately while ensuring full compliance with established company policies and procedures.
• Verify invoices promptly and manage goods receipting to guarantee timely processing of financial transactions.
• Take ownership of procurement workflow from requisition through to receipting
• Act as primary liaison between T&I, Finance, and vendors for purchasing queries
• Assist in setting up new suppliers within the finance system and maintain accurate records of third party suppliers managed via contracts or legal instruments.
• Support travel planning by booking flights, accommodation, events, transportation, and managing related logistics for the team.
• Assist with onboarding and offboarding processes for staff and contractors by coordinating inductions, documentation, exit sessions, and compliance requirements.
• Provide high level administrative support to senior management.

What you bring:

Success in this role requires you to be highly organised, attentive to detail, responsive to internal stakeholders’ needs, and committed to fostering a collaborative atmosphere where everyone feels supported. As the ideal candidate, you will be able to demonstrate:

• Proven experience providing high-quality administrative support within a busy office environment where accuracy is essential.
• Proficiency in MS office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Planner)
• Strong organisational abilities paired with excellent time management skills that enable you to handle multiple priorities effectively.
• Demonstrated experience in procurement or finance administration
• Previous experience working with financial systems (e.g purchase orders, invoicing workflows)
• Exceptional attention to detail while maintaining accuracy in financial transactions and well-organised records.
• Excellent interpersonal skills enabling you to build rapport with colleagues across departments as well as external partners or vendors.
• Effective written and verbal communication skills, ensuring clear and respectful engagement with external and internal stakeholders.
• Comfort with learning new business productivity tools or technologies quickly as processes evolve within the organisation.
• A strong sense of accountability combined with pride in contributing positively towards shared team goals.

What sets Adelaide Airport Apart:

Adelaide Airport is not just an airport - it's a vibrant hub that plays a significant role in South Australia's economy. As part of their team, you will have the opportunity to contribute to a business that connects people, businesses and places in a fast-paced, dynamic environment. They are committed to creating an inclusive workplace culture where everyone feels valued and respected. With a focus on continuous improvement and innovation, Adelaide Airport is the perfect place for those who want to make a difference.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Jess Della-Verde on 08 8216 3530 for a confidential discussion.