Senior Administration Coordinator

Step into a pivotal Senior Administration Coordinator role in Melbourne, where you’ll enable senior leaders and drive operational excellence. This newly created role blends contractor and contingent workforce coordination, vendor management support, finance administration, and executive support—offering true variety and scope across the business.

This newly created role blends contractor and contingent workforce coordination, vendor management support, finance administration, and executive support—offering true variety and scope across the business.

• Leading Investment Organisation.
• Hybrid working model (3 days onsite, 2 remote).
• $5K annual learning budget.
• Additional leave over the Christmas period.

If you are collaborative, high-energy, and thrive in fast-paced environments, this role offers a standout opportunity to elevate your career.

The role in detail:

• Delivering high-level executive support, including complex diary orchestration, meeting coordination, and stakeholder engagement.
• Managing end-to-end domestic and international travel arrangements aligned to policy, efficiency, and executive requirements.
• Coordinating the preparation and submission of Board papers, Audit & Risk Committee materials, and senior leadership documentation.
• Overseeing expense management processes, including credit card reconciliation and system administration (Workday, Concur).
• Supporting onboarding and offboarding processes for contingent workforce and external service providers.
• Maintaining governance frameworks, including Gifts & Hospitality registers and associated reporting obligations.
• Assisting with policy administration, document control, and compliance-related processes.
• Partnering with finance and taxation teams on records management, processing, and continuous improvement initiatives.
• Acting as a trusted liaison across internal stakeholders and external partners to ensure seamless communication and resolution.
• Contributing to operational enhancement and process optimisation initiatives across the broader team.

Key qualities we're seeking:

• Demonstrated experience in executive support, administration, or coordination within complex, fast-paced environments.
• Advanced capability in diary, travel, and stakeholder management at senior executive level.
• Strong emotional intelligence with the ability to influence, engage, and build trusted relationships.
• Highly developed organisational skills with the ability to prioritise competing demands under pressure.
• Experience using enterprise systems such as Workday, Concur, or equivalent platforms.
• Exceptional written and verbal communication skills with a high degree of professionalism.
• Meticulous attention to detail, particularly when managing confidential or financial information.
• A proactive, solutions-focused mindset with a strong commitment to collaboration and service excellence.
• Tertiary qualification in Business, Administration, or equivalent experience highly regarded.

The process is live and active. Get in touch directly for more information.
0422 547 506
lucas.aparo@robertwalters.com.au

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.