Administration Officer

An exciting opportunity has arisen for an experienced Administration Officer to join a highly respected Professional Services organisation located in the heart of Adelaide CBD. This 3–4 month contract role offers you the chance to support key business functions and ensure smooth operations within a dynamic office environment. You will enjoy working in a professional workplace culture that values collaboration, excellence, and outstanding client service. If you're looking to advance your administration career and thrive in a supportive, fast-paced team environment, this opportunity is ideal for you.

What You'll Do:

As an Administration Officer, you will play an essential role in providing high-quality administrative support to the wider team while maintaining operational efficiency across various business functions. Your responsibilities will require accuracy, strong organisational skills, and excellent interpersonal abilities. Success in this role will come from your proactive attitude, eagerness to learn new skills, and ability to thrive under pressure during busy periods.

Key Responsibilities:

• Provide comprehensive administrative support across multiple teams, including document preparation, data entry, compliance paperwork, and reporting.
• Coordinate calendars, schedule meetings, and manage calendars for team activities or client engagements.
• Engage with stakeholders effectively to foster collaboration and ensure smooth communication across teams.
• Maintain and update client databases with accurate information to ensure seamless record management.
• Assist with project coordination tasks such as tracking deadlines, preparing materials, and supporting implementation activities.
• Support the preparation of presentations, reports, and other business documents for senior staff members.
• Collaborate on ad-hoc projects during peak periods to meet deadlines successfully.
• Assist with onboarding processes by preparing documentation and ensuring compliance requirements are met for new employees or contractors.
• Provide general administration support for cross-functional teams during busy periods or staff absences.
• Deliver exceptional customer service by welcoming visitors professionally, assisting with inquiries when required, answering incoming calls promptly, and directing them appropriately while maintaining a friendly yet professional tone.

What You Bring:

This role is ideal for someone with demonstrated experience in administrative roles is essential, particularly within professional services or similar environments where attention to detail and multitasking are critical.

Key Skills & Attributes:

• Excellent written and verbal communication skills.
• Demonstrated administration and customer service experience is essential
• Strong organisational skills with the ability to prioritise tasks effectively and meet deadlines consistently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required; familiarity with database systems or project management tools is desirable.
• Exceptional attention to detail is crucial for success in this role.
• Ability to work independently while also collaborating effectively within a team setting.
• A proactive approach with the ability to pick up new systems quickly and identify areas for process improvement.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.