Quality, Records & Training Management Specialist

A leading energy provider is seeking a Quality, Records and Training Management Specialist to join their team at in Newport for a three-month engagement initially. This role offers you the opportunity to work in a supportive environment where your expertise in document management, training coordination, and compliance will be highly valued. If you are passionate about ensuring quality standards, managing records efficiently, and supporting training initiatives, this is the role for you.

What you'll do:

As a Quality, Records and Training Management Specialist, you will play a pivotal role in supporting the operational excellence of one of their sites.

• Maintain employee and contractor training records using Altora and Objective platforms.
• Set up online training courses in Altora and assist with scheduling and planning.
• Manage controlled documents through the QMS system for Newport, developing, reviewing, implementing registers, and communicating changes effectively.
• Monitor controlled documents for consistency and maintain hard copy filing systems.
• Oversee the Newport Drawings system including managing temporary draftsman assignments.
• Support procurement activities by setting up new vendors in the system and converting purchase requisitions into purchase orders using SAP/Maximo.
• Resolve invoicing queries promptly, manage accruals processes, upload financial data into S4 (SAP), and contribute to monthly forecasts.
• Ensure compliance with FIRB reporting obligations by liaising with Procurement, Legal, Jeeralang, and Reporting officers to submit reports on time.
• Provide Objective software support to Engineering and Legal teams on an ad hoc basis.
• Manage physical documents onsite at Newport by organising sources according to established procedures and offering advice on migration of drawings.

What you bring:

• Experience in a similar role OR document control, records management or training processes.
• Proven experience with SAP (Desirable)
• Ability to maintain accurate employee and contractor training records
• Experience managing controlled documents
• Competence in handling physical documents onsite
• Strong interpersonal skills

What sets this company apart:

The organisation stands out as one of Australia’s most respected energy providers renowned for its commitment to safety quality environmental responsibility. Employees benefit from flexible working arrangements generous pension contributions ongoing training opportunities that foster professional growth within an inclusive collaborative culture. The company prioritises employee wellbeing by providing all necessary PPE for site access ensuring every team member feels supported protected throughout their engagement. With a focus on continuous improvement knowledge sharing supportive leadership this is an ideal environment for those seeking meaningful work alongside experienced professionals dedicated towards operational excellence sustainability community impact.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.