This is more than a traditional reception role — you’ll be at the centre of a fast-paced, creative, and collaborative workplace. From delivering exceptional front-of-house experiences to coordinating seamless meetings, events, and workplace hospitality, you’ll play a key role in keeping the Melbourne office running smoothly. Join a globally respected design and engineering business where your energy, organisation, and people skills will make a real impact every day.

This is far more than a traditional reception role. From coordinating high-profile meetings and office activations to managing front-of-house operations and workplace hospitality, you’ll play a key role in keeping the Melbourne office running smoothly and professionally.

What You’ll Do:

Front of House & Workplace Experience

• Be the welcoming face of the Melbourne office — greeting clients, visitors, and staff with professionalism and warmth
• Deliver a premium front-of-house experience that reflects the company’s global brand and culture
• Manage meeting rooms, visitor coordination, catering requests, and workplace presentation standards
• Provide concierge-style support including refreshments, guest assistance, and office coordination
• Ensure kitchens, collaboration spaces, and communal areas remain organised, welcoming, and fully stocked
• Coordinate catering and supplier relationships to ensure seamless daily operations

Events & Coordination

• Coordinate internal events, client functions, town halls, and workplace activations
• Support end-to-end event logistics including scheduling, catering, room setup, supplier liaison, and post-event resets
• Manage event calendars, bookings, and run sheets with strong attention to detail
• Partner with internal stakeholders to deliver engaging and professionally executed experiences
• Support larger office-wide events and team engagement initiatives

Administration & Operational Support

• Assist with invoices, purchase orders, and budget tracking
• Prepare reports, documents, and communications with accuracy and professionalism
• Monitor office and hospitality supplies to ensure smooth day-to-day operations
• Provide general administrative support across front-of-house and events functions

What You’ll Bring

• Experience in Front of House, Reception, Workplace Experience, Events, or Hospitality environments
• A naturally warm, engaging, and service-driven approach
• Strong organisational skills with the ability to juggle multiple priorities
• Confidence working in a fast-paced corporate environment
• Excellent communication and stakeholder management skills
• High attention to detail and pride in delivering exceptional experiences
• Intermediate Microsoft Office skills including Outlook, Word, and Excel
• A proactive mindset and willingness to jump in and support the wider team

If this sounds like you, or someone you know - don't hesitate to reach out directly with a copy of your CV

Lucas.aparo@robertwalters.com.au

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.