Office Administrator

This role offers you the opportunity to be at the heart of office operations, ensuring a seamless experience for staff, visitors, and VIPs alike. The company is renowned for its fun and vibrant culture. If you are looking for a position that allows you to connect with people, contribute to a positive workplace atmosphere, this is the perfect opportunity for you.

What you'll do:

• Provide general administrative support to the Facilities Manager
• Act as the first point of contact for visitors including VIPs and service staff
• Manage incoming and outgoing mail as well as couriers
• Maintaining accurate records and reconciling monthly invoicing
• Oversee the internal security system by issuing staff and visitor security passes, keeping up-to-date records, and conducting regular audits
• Provide 1st and 2nd line desk side support
• Undertake deployment refresh of IT equipment
• General maintenance of all IT equipment
• Follow Service Request ticket management process
• Work closely with IT groups to resolve incidents/requests
• Liaise with base building management and vendors regarding office maintenance issues
• Monitor and order office supplies and stationery
• Support teams with catering arrangements and meeting room preparation
• Oversee the presentation and readiness of meeting rooms
• Ensure the office remains consistently clean, safe, and fully stocked through proactive daily checks
• Monitor kitchen appearance, stock requirements, dishwashers etc.
• Support the Joiner/Mover/Leaver process for staff transitions within the organisation
• Participate in ad-hoc projects as required by management

What you bring:

• Demonstrated experience in an administrative role in a corporate setting
• Professional presentation skills
• A positive can do attitude
• Proficiency with Microsoft Word, Excel, PowerPoint, or similar tools
• Ability to work both autonomously on tasks as well as collaboratively
• Excellent communication skills—both written and verbal
• Strong attention to detail when handling sensitive information or managing multiple responsibilities
• Effective time-management skills

What set's this company apart:

This organisation stands out for its commitment to fostering an inclusive culture where every team member feels valued. The company invests generously in training opportunities so you can continue developing your skills throughout your career journey. With supportive leadership focused on communal growth rather than hierarchy, you’ll find yourself surrounded by colleagues who share knowledge freely and encourage each other’s success. The workplace is designed not only for productivity but also for comfort—with well-maintained facilities that reflect care for both people and environment. Here you’ll enjoy being part of a network that prioritises kindness, empathy, cooperation, and shared achievement above all else.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.