Executive Assistant

Executive Assistant Salary: $40-45ph + super Contract Length: 3 months (June start date) Location: Sydney CBD Keywords: support, teamwork, organisation, flexibility, communication, confidentiality, collaboration, dependability

A distinguished opportunity has arisen for a seasoned Executive Assistant to join a highly esteemed Investment Banking team situated in the heart of Sydney’s Central Business District. This position affords you the privilege of providing indispensable support to a group of accomplished professionals, thereby ensuring the seamless functioning of business operations and contributing meaningfully to the organisation’s continued success. With a competitive hourly remuneration of $40-45 per hour plus superannuation, this role is ideally suited to an individual who flourishes within a collaborative environment and appreciates the value of flexible working arrangements. You will be based in a prestigious office setting, surrounded by erudite colleagues who are dedicated to cultivating a supportive and inclusive workplace culture. Should you seek a position where your meticulous organisational abilities, unwavering attention to detail, and capacity for fostering robust professional relationships are genuinely esteemed, this appointment represents an exemplary progression in your career.

• Benefit from a competitive hourly rate of $40-45 per hour plus superannuation while working in an enviable Sydney CBD location with outstanding transport connectivity and amenities at your doorstep.
• Become an integral member of a collegial and supportive team environment where your contributions are acknowledged and your professional development is actively encouraged through continuous training opportunities.
• Enjoy flexible working arrangements that enable you to harmonise your professional obligations with personal commitments, all within the context of a prominent investment banking institution.

What you'll do:

In the capacity of Executive Assistant within this preeminent Investment Banking team, you will assume a pivotal role in facilitating the smooth operation of senior professionals’ schedules whilst coordinating complex meetings across diverse time zones. Your responsibilities will encompass close liaison with both internal stakeholders and external clients to ensure that every administrative aspect is executed flawlessly. You will be entrusted with processing expenses accurately, preparing impeccably presented materials for high-level meetings, and providing comprehensive office support as circumstances require. To excel in this role, you must demonstrate exceptional organisational acumen, refined interpersonal skills, and an ability to respond adeptly to evolving priorities. Your proactive disposition will enable you to anticipate the needs of the team whilst upholding exemplary standards of professionalism and discretion.

• Oversee intricate scheduling and diary management for the Investment Banking Team, ensuring all meetings and appointments are meticulously coordinated across multiple international time zones.
• Facilitate day-to-day meeting arrangements for team members as required, including the accurate recording of bankers’ client meetings within Salesforce.
• Organise meeting rooms and establish video conferences or conference calls both domestically and internationally, ensuring all technical requirements are fulfilled for uninterrupted communication.
• Arrange comprehensive business travel itineraries encompassing flights, accommodation, and transfers as necessary, demonstrating adaptability in response to any amendments or urgent requests.
• Process and reconcile expenses in strict accordance with company policy guidelines, maintaining scrupulous records and ensuring prompt reimbursement for team members.
• Assist with general office administration such as answering telephone enquiries, collaborating with fellow assistants to guarantee continuous coverage, and supporting daily operational requirements.
• Prepare and bind pitch books or presentation materials as needed, ensuring all documentation is professionally presented ahead of significant meetings or client engagements.
• Exhibit initiative by proactively identifying solutions to administrative challenges, consistently seeking avenues to enhance efficiency within the team’s workflow.
• Uphold the highest standards of confidentiality at all times when handling sensitive information pertaining to clients or internal matters.
• Cultivate strong working relationships with colleagues throughout the organisation, displaying an eagerness to contribute as part of a cohesive team.

What you bring:

The ideal appointee for this Executive Assistant position will possess extensive experience supporting senior executives within sophisticated corporate environments. Your established record attests not only to your superior organisational capabilities but also your empathetic approach towards teamwork and harmonious collaboration. You exhibit exemplary written and verbal communication skills which empower you to engage respectfully with stakeholders at every level. Your adeptness with Microsoft Office ensures you can manage intricate scheduling demands while producing polished documents suitable for executive presentations. A discerning eye for detail enables you to maintain precision even amidst competing priorities. Above all else, your steadfast dedication to confidentiality and your talent for nurturing constructive relationships render you an invaluable contributor within any professional context.

• Substantial experience amounting to at least five years in an executive assistant or comparable administrative support capacity within a corporate milieu.
• Outstanding command of the English language with the ability to communicate articulately and effectively both verbally and in writing across all echelons of the organisation.
• Impeccable professional presentation coupled with a courteous demeanour that consistently reflects positively upon the team during interactions with clients or colleagues.
• Demonstrated planning and organisational prowess enabling you to manage concurrent tasks efficiently whilst preserving accuracy under pressure.
• Intermediate to advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint for proficient document preparation and scheduling.
• A sound understanding of the investment banking sector is advantageous though not obligatory; an eagerness to acquire knowledge regarding industry-specific processes is highly regarded.
• Meticulous attention to detail combined with initiative in resolving issues or streamlining administrative procedures.
• Unwavering commitment to confidentiality when entrusted with sensitive information relating to clients or internal affairs within the organisation.
• Capacity to foster positive working relationships through effective collaboration with colleagues from diverse backgrounds within a team-oriented environment.
• Flexibility regarding availability so as to accommodate urgent requests or changes outside conventional business hours when required.

What sets this company apart:

To join this illustrious Investment Banking team is to become part of an organisation that places paramount importance on its people. The workplace is celebrated for its inclusive ethos where each individual’s contributions are valued and personal advancement is facilitated through access to ongoing training initiatives. Situated within one of Sydney’s most prestigious office towers, you will enjoy state-of-the-art facilities designed for both comfort and productivity. The leadership demonstrates genuine regard for work-life balance by offering flexible working arrangements tailored around individual needs. Here you will find yourself among accomplished professionals who are committed to sharing expertise and supporting collective achievement, making it an ideal environment for those who appreciate collaboration founded on mutual respect. Whether your aspirations lie in career advancement or simply wish to be recognised for your diligence through generous rewards, this opportunity should not be overlooked.

What's next:

Should you wish to embrace a rewarding new challenge wherein your expertise as an Executive Assistant will be truly valued each day, we warmly invite you to submit your application without delay.

Apply today by clicking on the link below—your next distinguished career move awaits.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply, please click "Apply" or contact Emma Crossing on +61282893137 or Emma.Crossing@robertwalters.com.au for a confidential discussion.