Team Assistant - Global Investment Firm

We are seeking a highly organised and proactive Team Assistant to join a leading global investment firm. This Sydney-based role will support a high-performing, fast-paced team with a wide range of activities, encompassing complex diary management, meeting coordination across different timezones, global travel coordination, expense management and corporate access and events. This is an excellent opportunity to join a globally recognised business and work in close proximity with Senior Executives, and grow and develop your career within financial services. You will gain valuable exposure within a professional, client-facing environment and be part of a collaborative and high-achieving team. Please note this role is full-time 5 days in office.

Key responsibilities include:

Supporting two Senior Executives and wider team with:

• Coordinating complex domestic and international travel arrangements (flights, accomodation, visa arrangements)
• Diary management and meeting coordination across different timezones
• Managing and processing expense claims in line with company policies
• Corporate Access and Events - Supporting the coordination of client and internal events, including logistics and materials
• Assisting with office coordination tasks and providing ad hoc team support
• Preparing PowerPoint presentations and assisting with reporting and data collation
• Managing schedules, records, and ensuring smooth day-to-day operations
• Building strong relationships with internal stakeholders and external clients

About you:

• Bachelor’s degree (essential)
• 2+ years’ experience as a Team Assistant, Office Administrator, or in a similar role
• Previous experience within financial services or a corporate environment is highly regarded but not necessary
• Strong Microsoft Office skills, particularly PowerPoint and Excel
• Highly organised with strong attention to detail
• Confident communicator with a professional and proactive approach
• A team player with a strong work ethic and willingness to learn

What's on offer?

• Competitive salary package, including a discretionary bonus
• Private healthcare insurance
• Opportunity to join a high-performing team that will invest into your growth
• Inclusive and social culture

This is a fantastic opportunity to join a globally respected organisation where you will be supported to grow and develop your career in financial services.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.