Executive Assistant

An exciting opportunity for a experienced Executive Assistant to support a Chief People Officer in a leading Melbourne organisation. You'll manage priorities, senior stakeholders, and confidential information while supporting executive operations and gaining exposure to strategic initiatives and Board-level stakeholders.

A leading organisation in Melbourne is seeking an experienced Executive Assistant to support an amazing induvial in the leadership team. Ideal for someone who thrives in a fast-paced, collaborative environment and excels at managing priorities, senior stakeholders, and confidential information. You'll provide high-level administrative, event management, communication, and coordination support while working closely with executive leaders and Board stakeholders. This role offers exposure to enterprise-wide initiatives, strategic projects, and organisational design, alongside flexible working and professional development opportunities.

What you will do:

• Manage complex calendars, prioritise meetings, and coordinate schedules
• Prepare correspondence, reports, presentations, meeting agendas, and other executive documentation
• Coordinate domestic and international travel arrangements, accommodation, and itineraries
• Prepare and reconcile invoices, purchase requisitions, expenses, and other accounts processes
• Handle confidential and sensitive information with discretion and sound judgement
• Act as a key liaison between the Chief People Officer, Board members, executive leaders, and internal stakeholders
• Coordinate leadership meetings, town halls, workshops, offsite, and other team events
• Support the executive with day-to-day administration and anticipate requirements

What you bring:

• Previous experience as an Executive Assistant supporting senior executives
• Experience working within a large corporate environment, ideally in HR, People & Culture, or a similar function
• Strong organisational and time management skills with the ability to manage competing priorities
• Excellent written and verbal communication skills
• High attention to detail and strong administrative skills
• Excellent interpersonal skills with a collaborative and proactive approach
• Strong judgement and ability to manage confidential information
• Confidence working with senior stakeholders and Board-level contacts
• Strong Microsoft Office skills including Word, Excel, PowerPoint, and Outlook
• Experience with SAP or similar accounts management systems (desirable)

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Imogen Hudson on 03 8628 2176 for a confidential discussion.