Executive Assistant

A leading Melbourne organization seeks an Executive Assistant for a 9-12 month contract. Support senior executives by managing schedules, coordinating travel, processing expenses, and prioritizing tasks in a fast-paced environment. This role offers the chance to work with high-profile stakeholders while contributing to a collaborative team culture.

Key Responsibilities:

• Provide comprehensive administrative support to multiple senior executives across various teams.
• Manage complex diaries and schedules, ensuring seamless coordination of meetings and priorities.
• Arrange domestic and international travel logistics with precision and efficiency.
• Process expense claims accurately and maintain detailed records for multiple stakeholders.
• Review emails proactively, prioritising tasks and responding on behalf of executives when required.
• Rearrange schedules as needed to accommodate shifting priorities or urgent requests.
• Offer leave cover for other EAs and assist junior staff with travel bookings and scheduling needs.
• Adapt quickly to changing demands while maintaining professionalism under pressure.
• Handle sensitive information confidentially and foster a supportive workplace environment.

What You Bring:

• Proven experience as an EA or similar role supporting multiple executives in professional services or corporate settings.
• Exceptional organisational skills with the ability to manage competing priorities effectively.
• Strong interpersonal skills to build trustful relationships with senior leaders, peers, and junior team members alike.
• Adaptability to switch between tasks and teams seamlessly without compromising quality or timeliness.
• Proficiency in coordinating travel arrangements and using expense management systems (preferred).
• Excellent written and verbal communication skills for liaising across departments and handling correspondence.
• Calm under pressure with a proactive approach to problem-solving in dynamic environments.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Imogen Hudson on 03 8628 2176 for a confidential discussion.