Executive Assistant

We are seeking a highly dependable and seasoned Executive Assistant to provide exceptional support to Senior Executives within a leading organisation in the construction industry. This is an initial 2-Month Temporary contract role, offering the opportunity to thrive in a professional environment that values collaboration, inclusivity, and professional growth. This position is ideal for someone who excels in managing complex schedules, fostering strong relationships, and ensuring seamless day-to-day operations. If you’re ready to contribute your expertise in a fast-paced, dynamic setting, this opportunity could be the perfect fit for you.

Key Responsibilities

• Manage complex calendars, appointments, and schedules for senior executives with precision and efficiency.
• Organise domestic and international travel arrangements, including booking flights, accommodations, creating itineraries, and tracking expenses.
• Handle communications such as emails, calls, and correspondence while maintaining confidentiality and professionalism.
• Prepare briefing materials, meeting packs, reports, presentations, and other business documents to support executive decision-making.
• Coordinate high-level meetings by preparing agendas, taking minutes, tracking action items, and organising stakeholder events or board sessions.
• Act as a key liaison between executives and internal/external stakeholders to build effective working relationships across the organisation.
• Support strategic projects by monitoring deadlines, coordinating cross-functional activities, and providing progress updates.
• Maintain accurate records and manage administrative tasks such as processing expenses, invoices, purchase orders, compliance paperwork, and document filing.
• Assist with internal communications on behalf of executives to ensure clarity across teams.

About You

We are looking for an experienced Executive Assistant who thrives in fast-moving environments—preferably within the construction industry or similar sectors—and brings a proactive approach to their work.

Key Skills & Attributes

• Proven experience in executive assistant or administrative roles supporting senior leaders.
• Exceptional organisational skills with the ability to prioritise multiple tasks effectively in a dynamic environment.
• Advanced diary management expertise with a meticulous attention to detail.
• Strong written and verbal communication skills that ensure clarity in all interactions.
• Ability to build trust-based relationships with internal teams and external stakeholders alike.
• High level of discretion when handling sensitive information with integrity and professionalism.
• Proficiency in Microsoft Office Suite; ability to quickly adapt to new systems is highly valued.
• A proactive mindset with the ability to anticipate needs and identify opportunities for process improvement.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply. To apply please click apply or call Renee Rotolo on 08 8216 3511 for a confidential discussion.