Contracts Administrator

Dedicated to making a positive environmental, social, and economic impact across Queensland. This role is perfect for someone who thrives on supporting contract processes from end-to-end, ensuring compliance with robust frameworks, and providing expert guidance to a diverse range of stakeholders. You will play a pivotal part in facilitating the contracting process, maintaining accurate records, and supporting procurement activities that underpin community-focused recycling initiatives.

• Join a not-for-profit organisation committed to reducing waste and increasing recycling efforts throughout Queensland, where your work directly supports environmental and community outcomes.
• Enjoy a collaborative workplace culture guided by strong values such as transparency, teamwork, and positive contribution, ensuring you feel supported and valued every day.
• Benefit from a team that prioritises professional development, knowledge sharing, and the well-being of its members.

What you'll do:

As a Contracts Administrator, you'll support the organisation's contracting and procurement activities by providing expert advice, maintaining accurate records, monitoring compliance, and guiding stakeholders through contract administration processes. Working closely with cross-functional teams, you'll help ensure contracts are managed effectively while contributing to continuous improvement initiatives.

• Guide and assist various stakeholders in structured contract administration by applying your technical expertise to drafting correspondence and maintaining accurate contract records.
• Develop a comprehensive understanding of all standard contract forms used by the organisation, including their amendment formats, to ensure consistency and compliance.
• Provide advice on contracting policy, planning, procurement strategy, processes, and procedures while reinforcing best practices through clear guidelines.
• Monitor compliance with contract reporting obligations by ensuring the Contracts Management System (CMS) is accurately maintained and up-to-date with contractor and operator records.
• Verify ongoing contract compliance through diligent oversight of documentation and reporting requirements relevant to operators and refund points.
• Manage the end-to-end administration of contracts as required, ensuring all stages are completed efficiently and in line with organisational standards.
• Support procurement panels by documenting decisions thoroughly and maintaining accurate notes that reflect the rationale behind each outcome.
• Maintain master data records related to contracts to ensure information integrity across all systems.
• Collaborate closely with cross-functional teams to deliver effective contract management solutions that align with organisational goals.
• Contribute positively to the continuous improvement of contract management processes by identifying areas for enhancement and implementing agreed changes.

What you bring:

To succeed in this role, you'll bring experience in contract administration or procurement, along with strong commercial acumen and relationship-building skills. You're able to provide practical advice, navigate established frameworks, and communicate effectively with a diverse range of stakeholders. You thrive in collaborative environments, approach challenges with professionalism and empathy, and are committed to achieving positive outcomes.

• Demonstrated experience in transactional contracting or procurement roles where you have successfully managed end-to-end processes across multiple stakeholders.
• Familiarity with developing and deploying organisational contract and procurement plans is highly regarded for this position.
• Exposure to category management principles, including the development of category plans, is considered desirable but not essential.
• A proven track record of commercial business acumen that enables you to provide sound advice on contracting matters within a not-for-profit or similar setting.
• Excellent communication skills paired with strong interpersonal abilities allow you to build trust-based relationships across diverse teams.
• A willingness to show leadership when delivering challenging decisions sensitively to non-successful applicants or partners.
• Capacity for delivering contracts and procurement support across varied stakeholder groups while maintaining professionalism at all times.
• Success in achieving results through cross-functional engagement demonstrates your collaborative approach to problem-solving.
• Strongly aligned to the COEX values and has a passion for sustainability
• Eligibility for a Blue Card or willingness to obtain one is required for this role due to its community-facing nature.
• Ability to obtain and maintain a satisfactory criminal history check as part of pre-employment screening.

What sets this company apart:

This not-for-profit organisation is committed to creating meaningful environmental and social outcomes for Queensland communities through innovative recycling initiatives. The organisation’s values centre around working together, valuing others, contributing positively, and being transparent creating an inclusive and supportive environment where your contributions truly matter. Flexible working opportunities and a culture built on shared values make this an ideal position for those seeking meaningful work with real-world benefits.

What's next:

If you are ready to use your expertise in contracts administration to make a meaningful difference within an inspiring team environment, this is your chance!

Apply today by clicking on the link, take the next step towards an impactful career where your skills truly matter.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Noah Young on +61 7 3032 2283 for a confidential discussion.