Receptionist

As Receptionist, this role offers the opportunity to become an integral part of a small financial advisory firm based in Essendon, Melbourne. You will ensure seamless day-to-day office operations, supporting both clients and staff. * Join a small, close-knit team in a Financial Advisory firm * Benefit from convenient parking near the office and a short commute in the Northern suburbs * Manage a variety of reception & administration tasks

What you'll do:

As Receptionist, you will manage reception duties by greeting clients, coordinate meeting rooms efficiently, and organise meetings to ensure smooth office operations. This position will also manage administration tasks and liaise with suppliers and building management.

This is an onsite position, Monday - Friday between 9:00am – 5:00pm

What you'll do:

• Handle incoming and outgoing phone calls, mail, and emails with professionalism
• Maintain and coordinate staff calendars ensuring appointments and schedules are organised accurately.
• Organise staff events, training sessions, client gifts, and team functions
• Manage the client database, set up new clients and maintain accurate client details to support business operations.
• Liaise with suppliers includes coordinating payment of supplier accounts to maintain strong relationships with external partners.
• Overseeing SmartDocs system processes and manage documents to ensure effective record keeping

What you bring:

• Previous experience in a reception or office management position
• Excellent interpersonal skills for you to create a welcoming atmosphere for clients
• Strong organisational abilities allowing you to manage multiple tasks simultaneously
• Proficiency in Microsoft Outlook to coordinate calendars efficiently.
• Experience using SmartDocs and/or ATO portals is advantageous
• Experience liaising with suppliers and building and facilities management

What sets this company apart:

• Friendly and professional culture, a place where every team member’s contribution matters.
• Modern office provides an inviting workspace.
• Free parking available nearby and close to public transport

What's next:

Apply today by clicking on the link provided.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Emma Harvey on +61 3 8628 2161 for a confidential discussion.