Office Administrator

This role offers a variety of duties including reception, facilities administration and IT support. You'll provide essential support to staff and visitors by being based on Reception but also providing basic IT and facilities support for the whole office. This is a 9-month temporary contract with a view to extend based just outside of the CBD. You will work with a supportive and collaborative team that is looking for an enthusiastic, proactive and personable individual.

What you'll do:

As an Office Administrator in Melbourne, you will be responsible for creating a welcoming atmosphere for all visitors while supporting the Facilities Manager & IT Services Manager in various administrative tasks.

• Provide general administrative support to the Facilities Manager for ANZ
• Act as the first point of contact for visitors including VIPs and service staff
• Manage incoming and outgoing mail, including couriers, while overseeing monthly invoicing reconciliation
• Administer the internal security system by issuing staff and visitor security passes
• Liaise with base building management to address facility-related issues
• Coordinate with vendors regarding office maintenance matters
• Monitor and order office supplies and stationery
• Support teams and executive assistants with catering arrangements and meeting room preparation
• Update documentation related to support issues or requests, ensuring accuracy and proper maintenance for future reference.
• Provide 1st and 2nd line desk side support services to the business
• Provide support to the Infrastructure teams to assist in resolution of technical faults
• Assist wih product evaluation and the introduction of new technologies
• Ensure all relevant IT equipment is encrypted
• Undertake deployment refresh of IT equipment
• Meet all IT Asset Management process requirements
• General maintenance of all IT equipment e.g. PC's, MacBook's, Mobile Devices, Printers, Photocopiers, VOIP telephones and other hardware and software

What you bring:

• Demonstrated experience in an administrative role where you consistently delivered high-quality customer service
• Professional presentation skills that reflect your ability to represent the organisation
• A positive attitude that enables you to remain calm under pressure
• Proficiency with Microsoft Word, Excel, PowerPoint, or similar tools
• Ability to work autonomously and well within a team
• Excellent interpersonal and communication skills, both written and verbal
• Strong attention to detail
• Effective time-management with ability to meet deadlines
• Good understanding of mobile technologies such as iPhone/iPad, Android Mobile

What sets this company apart:

This organisation stands out for its commitment to fostering an inclusive workplace where collaboration is encouraged at every level. The company’s supportive leadership style ensures everyone feels valued—whether they’re new starters or seasoned professionals—and there is a genuine emphasis on sharing knowledge across teams. The environment is warm and welcoming: staff are encouraged not only to connect but also share ideas openly so everyone can contribute meaningfully. The organisation’s dedication extends beyond operational excellence; it nurtures loyalty through communal activities that strengthen kinship among colleagues. By joining this team in Melbourne you become part of a network where your contributions matter every day.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.