Team Administrator

An exciting opportunity awaits a Team Administrator to join a respected financial services organisation in Melbourne CBD on a six-month contract. Ideal for someone who thrives in a collaborative environment, supports a busy team, and excels at managing priorities. You'll coordinate admin activities, stakeholder communications, and operations to ensure smooth workflows. This role offers exposure to a dynamic corporate setting and the chance to make an impact in a high-performing team.

What you will do:

• Manage complex calendars and coordinate meetings across multiple stakeholders
• Schedule internal and external meetings, including booking meeting rooms and preparing agendas
• Assist with diary management and coordination for senior leaders and team members
• Organise domestic travel arrangements, accommodation, and itineraries
• Prepare and submit expense claims and invoices while maintaining meticulous records for compliance purposes
• Prepare professional correspondence, reports, presentations, and business documentation
• Maintain accurate records, databases, and document management systems
• Support project-related administration and team initiatives
• Assist with on boarding activities for new employees and contractors to ensure a welcoming experience.
• Coordinate team events, training sessions, and workshops that foster communal learning and development

What you bring:

• Previous administration experience
• Experience working within corporate settings (desirable)
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• High attention to detail
• Excellent interpersonal strengths and collaborative nature
• Strong Microsoft Office skills (Outlook, Word, PowerPoint & Excel)
• Capacity to work independently while remaining an enthusiastic team player

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Imogen Hudson on 03 8628 2176 for a confidential discussion.