Team Assistant

This role offers the opportunity to be at the heart of office operations, ensuring a welcoming, efficient, and well-organised environment whilst supporting the executive leadership team. * Be the central point of contact for all office operations, maintenance, and staff support. * Take ownership of cultural engagement initiatives by coordinating diversity events, volunteering activities, and key social gatherings that foster an inclusive workplace.

What you'll do:

• Serve as the primary point of contact for all office-related matters including maintenance requests, printer servicing, mailing and courier services, and stationery supplies to ensure smooth operations.
• Manage the sorting and distribution of incoming mail to employees
• Oversee timely payment of invoices for building suppliers and setting up purchase orders
• Ensure meeting rooms are kept clean and tidy, maintain overall office cleanliness standards
• Attend monthly meetings to stay informed about ongoing building-related issues and updates
• Support new starters by organising onboarding equipment etc.
• Maintain an electronic database for accurate records of staff passes and manage office layout changes
• Monitor food inventory
• Update product displays throughout the office
• Promote cultural engagement by coordinating diversity events, volunteering activities, social gatherings such as Christmas parties, town halls, and other key events.
• Send monthly credit card report reminders to cardholders when expenses have not been submitted; oversee Fire Warden and First Aider roles ensuring appropriate coverage.

What you bring:

• Your experience providing administrative support—including travel bookings, calendar management, expense processing—for executive leadership teams enhances your value as a Team Assistant
• Excellent organisational skills
• Strong interpersonal abilities
• Ability to prioritise own workload whilst handling multiple tasks
• Strong cmmunication skills both verbal and written

What sets this company apart:

This organisation stands out as one of Melbourne’s most respected employers thanks to its unwavering commitment towards fostering an inclusive workplace culture where every individual feels valued. Employees benefit from flexible working opportunities that promote work-life balance without compromising operational excellence. The company invests heavily in training programmes designed to nurture professional growth—ensuring you have access to resources that enhance both technical expertise and soft skills development. Generous pension contributions underscore their dedication towards long-term employee wellbeing. Cultural engagement is actively promoted through regular diversity celebrations, volunteering activities, social gatherings like Christmas parties or town halls—all aimed at strengthening communal bonds among staff members. The supportive leadership team prioritises open communication channels so ideas can be shared freely; this collaborative approach empowers everyone involved while driving collective success across all levels of the business.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Chloe O'Brien on 61 3 8628 2174 for a confidential discussion.