Practise Administrator

Take ownership of a varied administrative portfolio, spanning client documentation, digital systems, compliance, invoicing and financial administration. Working closely with the accounting and superannuation teams, you'll bring accuracy, initiative and attention to detail to essential processes while building strong relationships across the practice.

The Opportunity:

This is an opportunity to take ownership of a diverse and rewarding administrative portfolio within a respected professional services firm. Combining operational responsibility, client engagement and exposure to a broad range of practice functions, the role offers the chance to further develop your expertise while working alongside a collaborative and supportive team.

What you'll do:

As Practice Administrator, you'll play an integral role in the day-to-day administration of the practice, overseeing a broad range of client, financial and compliance-related processes. Key responsibilities will include:

• Client portal and document management: Manage client documentation through Nimbus, assist with portal enquiries and support the transition to FYIdocs.
• Document approvals: Coordinate Fusesign workflows, proactively following up outstanding approvals to ensure timely completion.
• Trust administration: Prepare annual trust distribution minutes, ensuring accuracy and adherence to required standards.
• ATO and compliance: Manage daily ATO lodgements, reporting and related correspondence, maintaining supporting documentation through SmartDocs.
• Database management: Maintain the integrity of client records in MPM, including new client setups and updates to existing details.
• WIP and invoicing: Monitor work in progress, assist with invoice preparation, process write-offs and support accurate financial reporting.
• Debtor management: Process client receipts, prepare debtor reports and assist with effective cash flow management.
• Superannuation administration: Provide administrative support to the superannuation division, ensuring documentation and compliance requirements are met.
• AML and engagement processes: Coordinate client verification checks and engagement letters through Engage GPS.
• Practice coordination: Work closely with another Practice Administrator, sharing responsibilities and contributing to the effective running of the wider office.

What you'll bring:

You'll be a proactive and organised administrator who takes pride in delivering high-quality work and building strong professional relationships. You'll bring:

• Demonstrated administrative experience, ideally within an accounting or professional services environment.
• Strong organisational skills and the ability to manage competing priorities across a varied workload.
• Excellent time management, with a consistent focus on meeting deadlines and maintaining accuracy.
• Confidence navigating digital platforms, ideally including MPM, Nimbus, Fusesign, FYIdocs, SmartDocs and Engage GPS, or similar systems.
• Strong written and verbal communication skills, with the ability to engage professionally with clients and colleagues.
• Exceptional attention to detail, particularly when handling sensitive client information and compliance documentation.
• A proactive mindset, with the initiative to identify efficiencies and adapt to evolving systems and processes.
• A collaborative approach and willingness to contribute to a positive, team-oriented workplace.

The Team & Culture:

You'll be joining a practice that genuinely values its people, fostering a culture built on collaboration, loyalty, kindness and professional growth. With a strong emphasis on meaningful relationships and shared success, this is an environment where you'll feel supported, valued and encouraged to make a lasting contribution.

For a confidential discussion or to find out more, please get in touch.

Lucas Aparo
lucas.aparo@robertwalters.com.au
0422 547 506

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Lucas Aparo on 03 8628 2118 for a confidential discussion.